Payroll Process Controller

Our Client is a global financial organization with operations across North America, Europe, and Asia-Pacific. The company operates in an international environment and is committed to delivering high standards of performance, collaboration, and professional development.

Payroll Process Controller

Location: Warsaw

Work model: hybrid

Role Overview

Our Client is looking for a Payroll Process Controller to join Global HR Services Team in Warsaw. In this payroll controlling role, you will help ensure accurate, compliant payroll operations while supporting automation and system improvements across global HR function.

About the Role

• Oversee payroll administration, ensuring accuracy and compliance with global and local regulations
• Act as a key point of contact for employees and HR teams, resolving payroll-related queries
• Partner with HR, Finance, and regional teams to optimize payroll operations
• Manage relationships with external service providers to support seamless payroll processing and compliance
• Pro actively drive improvements and constantly contribute to automation and system integration initiatives that improve efficiency
• Maintain accurate data entry and updates in HR and payroll systems, safeguarding data integrity
• Prepare reports on payroll and compliance matters
• Support audits and help ensure adherence to internal controls and legal requirements

Requirements

• Bachelor's degree in Human Resources, Business Administration, Finance, or a related field
• Proven experience (2+ years) in HR, payroll, or benefits administration within a multinational environment
• Experience in a payroll controlling role, with a focus on oversight and compliance rather than hands-on administration
• Familiarity with HR systems such as Workday, Payslip, or similar global payroll platforms
• Proficiency in Excel, including data analysis and reporting
• Interest in process improvement and automation initiatives
• Solid understanding of payroll regulations, tax compliance, and benefits administration across multiple regions
• Fluency in English, both written and spoken
• Strong organizational skills and the ability to manage multiple deadlines

Nice to have:

• Experience in German HR / Payroll
• Familiarity with ticketing systems such as Zendesk
• Additional language skills beyond English
• Analytical mindset with an interest in identifying trends in payroll data
• Up-to-date knowledge of AI tools and large language models, with practical experience applying them to everyday work (e.g., data validation, anomaly detection, document analysis, reporting)
• Openness to experimenting, piloting new ideas, and sharing learnings with the team in a collaborative, evolving environment