Schedule: 6 hours/week or 1.2 hours/daily

Key ResponsibilitiesPayroll Processing

Process end-to-end payroll for 5 companies across the US and Canada, supporting both semi-monthly (2x/month) and monthly (1x/month) pay schedules
Run payroll using QuickBooks Online Payroll and Wagepoint, ensuring accuracy of hours, earnings, deductions, and remittances
Reconcile payroll data from QuickBooks Time (timesheets, PTO, overtime) prior to each pay run
Process off-cycle payments, bonuses, commissions, and final pay/termination payouts as needed
Ensure all payroll remittances (federal, state/provincial, CRA, IRS/state agencies) are filed accurately and on time

Compliance & Taxation

Maintain up-to-date knowledge of US federal/state and Canadian federal/provincial payroll tax regulations
Ensure correct tax setup and withholding for multi-jurisdiction employees (state/provincial tax residency, reciprocity, CPP/EI, FICA, SUTA/FUTA, etc.)
Prepare and support year-end filings: T4s, T4As, ROEs (Canada); W-2s, 1099s (US)
- Stay current on changes to payroll legislation in both countries and update processes/systems accordingly
- Support internal and external payroll audits
Employee Setup & Benefits Administration
- Manage new hire payroll setup, terminations, and employee data changes across both countries
- Administer benefits enrollment and deductions, including group health benefits, 401(k) (US) and RRSP (Canada) contributions and employer matching
- Ensure accurate garnishments, deductions, and other statutory withholdings
- Serve as the point of contact for employee payroll and benefits inquiries
Systems & Process Management
- Serve as the subject matter expert for QuickBooks Payroll (full suite) and QuickBooks Time
- Maintain accurate payroll records and employee files across all 5 entities
- Reconcile payroll-related GL accounts and support month-end close as it relates to payroll
- Identify and implement process improvements to increase accuracy and efficiency across multiple entities and pay cycles
- Maintain documentation of payroll procedures for each entity/jurisdiction

Qualifications

3+ years of hands-on payroll experience, including multi-entity and cross-border (US & Canada) payroll processing
Demonstrated proficiency with QuickBooks Online Payroll and QuickBooks Time
Experience with Wagepoint strongly preferred
Solid understanding of US and Canadian payroll tax law, statutory deductions, and reporting requirements
Experience administering 401(k) and RRSP programs, including employer contributions/matching
High attention to detail and strong organizational skills; comfortable managing multiple pay schedules and entities simultaneously
Ability to handle confidential employee data with discretion
Strong communication skills for interfacing with employees, management, and external agencies/vendors
Payroll certification (e.g., PCP, CPP, FPC) is an asset but not required

Payroll Specialist

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