Payroll Specialist

The Payroll Specialist is responsible for processing accurate and timely payroll for all Clearway Pain Solutions employees in compliance with federal, state, and local regulations. This role maintains confidential employee payroll records, coordinates closely with Human Resources and Finance, and serves as a primary point of contact for employee payroll inquiries. The Payroll Specialist plays a critical role in supporting the organization's financial integrity and employee satisfaction through precise, deadline-driven payroll administration.

This is a remote position. Candidates must live in one of the states where we currently operate: MD, DE, VA, NJ, PA, FL, AL, GA, SC, and TX.

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ESSENTIAL DUTIES AND RESPONSIBILITIES

• Processes bi-weekly/semi-monthly payroll for all employees, including regular, overtime, bonuses, and special pay adjustments, ensuring accuracy and timeliness.
• Reviews and verifies timekeeping records for completeness and accuracy prior to each payroll run; follows up with managers or employees to resolve discrepancies.
• Maintains and updates employee payroll records in the HRIS/payroll system, including new hires, terminations, pay rate changes, tax withholding elections, and voluntary deductions.
• Calculates and processes wage garnishments, child support orders, tax levies, and other court-ordered deductions in accordance with applicable laws.
• Reconciles payroll-related general ledger accounts; assists with month-end and year-end close activities, including accruals and reconciliations.
• Prepares and distributes payroll reports, labor distribution summaries, and ad hoc reports to Finance and management as requested.
• Ensures accurate and timely filing of payroll tax deposits and returns at the federal, state, and local levels; monitors tax rate updates and regulatory changes.
• Assists with the preparation and distribution of W-2s, ACA forms, and other year-end tax documents.
• Responds promptly and professionally to employee inquiries regarding pay, deductions, tax withholding, and direct deposit.
• Coordinates with Human Resources on new hire onboarding, terminations, leaves of absence, and related payroll adjustments.
• Maintains current knowledge of payroll laws, IRS regulations, state wage and hour requirements, and industry best practices.
• Assists with internal and external payroll-related audits, providing documentation and support as needed.
• Participates in and completes all mandatory trainings.
• Checks and responds to work e-mail throughout the workday.
• Maintains high-level of product and service knowledge.
• Other duties as assigned.

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QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Experience with ADP Workforce Now is required

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MINIMUM EDUCATION AND/OR EXPERIENCE

Associate's degree in Accounting, Business Administration, Finance, or a related field required; Bachelor's degree preferred. Minimum of two (2) years of payroll processing experience required, including experience with multi-state payroll. OR an equivalent combination of education and directly related experience.

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COMPUTER SKILLS

Proficiency in Microsoft Office Suite (Excel, Word, Outlook) required. Advanced Excel skills, including formulas, pivot tables, and VLOOKUP, strongly preferred. Experience with ADP Workforce Now is required. Familiarity with time and attendance systems is a plus.

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CERTIFICATES, LICENSES, REGISTRATIONS

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred but not required.

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OTHER QUALIFICATIONS

• Must have excellent written and oral communication skills, including exceptional customer service and phone etiquette.
• Must be able to work individually as well as within a team.
• Must be able to respond with patience and understanding during stressful conditions and emergent situations.
• Experience with ADP Workforce Now is required
• Must be able to multi-task and prioritize.
• Must demonstrate extreme attention to detail.
• Must possess strong organization skills.
• Must be able to perform basic calculations, problem solve and use reasoning.
• Must be able to meet predefined production and quality standards.
• Must have strong working knowledge of federal, state, and local payroll tax regulations and wage and hour laws.
• Must demonstrate strong analytical and problem-solving skills with a high degree of numerical accuracy.
• Must be able to consistently meet time-sensitive payroll deadlines with precision and professionalism.
• Must demonstrate the ability to handle confidential and sensitive employee information with discretion.
• All staff are expected to have a strong desire to provide excellent customer service; to comply with the rules and regulations of those organizations to which we are accountable; to have high ethical and professional standards of conduct; and to have an attitude of wanting to continuously improve their own professional performance.

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PREFERRED QUALIFICATIONS

• Experience processing payroll in a healthcare or multi-location organization.
• Experience with ADP Workforce Now or a comparable enterprise-level payroll system.
• CPP or FPC certification.
• Familiarity with benefits administration and open enrollment payroll implications.

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DRIVING/TRAVEL

This position requires minimal travel. Occasional travel to other Clearway Pain Solutions locations may be required. Employee must have reliable transportation, and work assignments could be at any of the Company's locations.

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Compensation and Benefits:

• Pay Range: $26.44.00/Hr - $28.46/Hr
• PTO: Up to 96 hours in first year (pro-rated based on start date)
• Holidays: 7 (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day After Thanksgiving, Christmas Day)
• Retirement: 401(k) with employer match
• Health Benefits: Medical (single and family), Dental (single and family), Vision (single and family)
• Other Company-Paid Benefits: Short-Term Disability, Long-Term Disability, Basic Life/AD&D, Employee Assistance Program
• Other Voluntary Benefits: Voluntary Life, Accident, Critical Illness, Hospital Indemnity
• Other Compensation: This position is non-exempt (hourly) and eligible for overtime pay in accordance with applicable law. Overtime is not guaranteed. This position is not eligible for bonus, commission, incentive, or shift differential pay.