People and Business Support Coordinator | AU | WFH

• Coordinate day-to-day recruitment administration and onboarding activities for new starters and internal transfers.
  
• Prepare employment offers for review prior to issue.
  
• Prepare Change of Contract documentation for internal transfers for approval.
  
• Initiate and coordinate background checks for new employees and transferring team members.
  
• Manage and release onboarding and induction requirements for new starters.
  

• Enter, update, and maintain employee records across HR systems.
  
• Set up new employees and process employment changes within Workbench.
  
• Maintain accurate employee information with a high level of attention to detail.
  
• Ensure all employee records remain current, complete, and compliant.
  

• Upload, categorise, name, and maintain employee documents in accordance with company guidelines.
  
• Ensure employee profiles are complete and accurately documented.
  

• Coordinate termination administration and offboarding activities.
  
• Prepare termination documentation for review and approval.
  
• Remove departing employees from relevant systems and records.
  

• Raise purchase orders in accordance with company procedures.
  
• Ensure purchase orders are processed accurately and within required timeframes.
  

• Manage the Careers and HR inboxes throughout the day.
  
• Respond to, prioritise, and route enquiries in accordance with internal processes.
  

• Maintain accurate and up-to-date records for accounts, contacts, leads, and opportunities within Salesforce.
  
• Record tender opportunities, project details, key dates, outcomes, and related information.
  
• Log client interactions, meetings, and follow-up activities as directed.
  
• Review and maintain data quality by identifying duplicates, outdated records, and missing information.
  
• Generate standard reports and pipeline updates as required.
  

• Monitor tender portals and registers for new opportunities.
  
• Maintain tender tracking registers and submission schedules.
  
• Coordinate, format, and proofread tender documentation, including CVs, capability statements, project experience profiles, and compliance submissions.
  
• Maintain an organised library of standard tender content, certifications, insurance documents, and company information.
  
• Prepare and coordinate tender submissions to ensure they are complete and submitted on time.
  

• Provide administrative support to the Business Development and Tendering team.
  
• Coordinate meetings and maintain organised shared folders and documentation.
  
• Support business development activities through accurate record-keeping and document coordination.
  

• Provide general administrative support across the HR and Business Development functions.
  
• Record training and handover sessions and convert them into user-friendly process guides.
  
• Review and update user guides and process documentation as procedures evolve.
  
• Utilise AI tools and technology to improve administrative efficiency and streamline processes.
  

Requirements

• Has a Bachelor's degree in Human Resources, Business Administration, or a related field, which is preferred but not required.
  
• Has at least 3 years of experience in human resources, recruitment, onboarding, business development support, tendering, or a related administrative role.
  
• Has proficiency in HR software, HR systems, and AI tools used to improve efficiency and streamline workflows.
  
• Has experience using Salesforce or a similar CRM platform, which would be highly regarded.
  
• Has strong Microsoft Excel skills, including the ability to manage, analyse, and maintain accurate data records.
  
• Has strong Microsoft Word skills with the ability to format, proofread, and prepare professional documents.
  
• Has excellent written and verbal communication skills.
  
• Has strong organisational skills and the ability to manage competing priorities across multiple teams.
  
• Has the ability to thrive in a fast-paced environment and prioritise tasks effectively.
  
• Has exceptional attention to detail and is committed to maintaining accurate and up-to-date records.
  
• Has the ability to handle confidential and sensitive information with discretion and professionalism.
  

Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.