People & Culture Coordinator

Join Us in Supporting the People Who Make a Difference!

Do you enjoy helping create a respectful, well-organized workplace where people feel supported and can do their best work?

BB4CK is seeking a People & Culture Coordinator to join our Administration division in a permanent, full-time role (40 hours per week).

In this role, you'll contribute to a positive employee experience and consistent People & Culture practices across an organization that makes a difference in the lives of children and families.

If you're organized, thoughtful, and interested in helping people and workplaces thrive, we'd love to hear from you.

About Us

Brown Bagging for Calgary's Kids (BB4CK) is a community-funded non-profit organization that has been working for 35 years to make sure kids across Calgary have access to the food they need.

Together with the BB4CK community — donors, volunteers, school staff, and partners — we care for kids and families year-round. We work across the food insecurity spectrum by preparing and delivering lunches to children in schools and summer camps, offering families a dignified choice through grocery cards, and advocating for systemic change in Calgary's emergency food sector.

Our Vision: A future where communities ensure no kids go hungry.

Our Mission: Connect and inspire people to take meaningful action to feed and care for kids.

Position Overview

The People & Culture Coordinator supports the consistent delivery of BB4CK’s assigned People & Culture processes. Reporting to the Team Lead, People & Culture, the role coordinates recruitment and onboarding, supports the processing of employment offers and employee changes, coordinates offboarding, and maintains accurate employee records and BambooHR documentation.

Working within established frameworks, the coordinator responds to routine People & Culture inquiries using established guidance and refers complex or sensitive matters, or questions requiring interpretation or approval, to the Team Lead or appropriate P&C colleague. The coordinator collaborates with the People & Culture Admin Coordinator to coordinate related work, share relevant updates, and support employees and Team Leads. Through day-to-day work, the coordinator shares observations and feedback to support continuous improvement and a positive employee experience.

Key Responsibilities

Recruitment & Onboarding Coordination

• Coordinate recruitment activities for approved vacancies, including preparing and posting job advertisements, tracking applicants, scheduling interviews, and communicating with candidates.
• Participate in candidate screening and interviews as appropriate, in partnership with hiring leads and the Team Lead, People & Culture.
• Support hiring leads in following established recruitment procedures and timelines.
• Coordinate onboarding steps and logistics with hiring leads and relevant team members to support an organized and welcoming start for new employees.
• Collaborate with the People & Culture Administrative Coordinator on organization-wide onboarding training.

People & Culture Process Support

• Coordinate assigned steps for employment offers, employee changes, and offboarding using approved templates and established procedures.
• Collaborate with the People & Culture Admin Coordinator to share updates and support clear benefits and RRSP communications with employees and Team Leads.

HR Systems & Data Maintenance

• Maintain and update assigned BambooHR workflows, employee data, and documentation in accordance with established procedures.
• Generate basic reports and support data tracking to inform People & Culture processes.
• Share observations and practical suggestions with the Team Lead to support efficient and consistent People & Culture workflows.

Employee Experience & Engagement Support

• Support the delivery of People & Culture team priorities and initiatives, including employee engagement activities.
• Assist with survey administration and feedback collection.
• Respond to routine People & Culture inquiries from employees and Team Leads using established guidance; refer complex or sensitive matters, or questions requiring interpretation or approval, to the Team Lead or appropriate P&C colleague.

Compliance & Documentation

• Follow established People & Culture policies, procedures, and approved templates when completing assigned work.
• Maintain accurate, organized, and accessible documentation for assigned processes.
• Support compliance with organizational policies and employment standards through accurate record-keeping and process adherence.
• Bring questions, discrepancies, or potential process gaps to the Team Lead's attention.

Organization-Wide Support

• All employees are expected to contribute to shared organizational priorities and, from time to time, may be asked to support work or initiatives outside of their primary responsibilities.This is part of how we work together to support
  BB4CK’s collective mission and priorities, while remaining accountable for the core responsibilities of our individual roles.

Education & Experience

• A diploma or degree in Human Resources Management is required. A diploma or degree in Business Administration or Commerce with a concentration in Human Resources is also accepted.
• At least 2 years of experience in a People & Culture or HR coordination role, including experience supporting recruitment and onboarding.
• Strong organizational and coordination skills, with the ability to manage multiple priorities, maintain attention to detail, and handle confidential information with discretion.
• Familiarity with HRIS systems, such as BambooHR.
  

Attributes & Values

• Lead with Dignity and Respect: Builds positive, respectful relationships across teams and responds to others with care and professionalism.
• Driven by Learning: Welcomes feedback, applies new learning, and contributes ideas to improve People & Culture processes.
• Based in Trust and Transparency: Communicates clearly, follows through, and handles sensitive information with professionalism and discretion.
• Brings a thoughtful, service-oriented approach to supporting others.

Core Competencies

• Communication
• Service Orientation
• Problem Solving
• Planning & Organizing

This Opportunity Might Be for You If You

• Enjoy helping create a positive, supportive workplace.
• Value clear communication and enjoy building collaborative working relationships.
• Are organized and enjoy coordinating multiple tasks and priorities.
• Approach day-to-day challenges thoughtfully and recognize when to seek guidance.
• Are adaptable and comfortable adjusting to changing priorities in a dynamic environment.
• Are interested in contributing to BB4CK’s work supporting children and families across Calgary.

Work Environment & Requirements

• Hybrid role with in-person attendance as required for team collaboration and role-related activities.
• Dynamic environment with multiple concurrent priorities and deadlines.
• Ability to adjust to changing priorities in coordination with the Team Lead while maintaining focus on core responsibilities.

Total Compensation & Benefits

BB4CK offers a competitive and values-aligned total compensation package designed to support physical, psychological, and financial well-being. Base salaries are anchored at the 50th percentile of market value, and our benefits include:

• Employer-paid health and dental coverage
• Maple virtual care
• Health Spending Account (HSA) and Wellness Spending Account (WSA) totalling $500 per year
• Long-Term Disability (LTD) coverage
• RRSP matching after one year of employment
• Professional development support
• Flexible wellness days
• Two weeks of vacation to start, increasing with years of service.
• Three paid holiday days to use at your discretion
• One-time $1,200 office equipment allowance
• Mileage reimbursement for business-required travel
• Paid Parking

How to Apply

Submit your resume and a brief cover letter outlining your interest and qualifications.

Application Process

Applications will be reviewed on a rolling basis. The posting will close at 11:59 p.m. Mountain Time on Wednesday, November 4, 2026.

Need accommodation?

If you require accommodations during the application process, please contact Margaret, People & Culture Team Lead, at 403-264-7979.

We thank all applicants for their interest and time; however, only those selected for an interview will be contacted.