People Operations Administrator

We are Eversheds Sutherland, a global law firm, with more than 5,000 people across over 30 countries. We’re full-service with deep niche and sector experience. Whatever challenge, wherever in the world, we’re equipped and ready to meet it. We live our values, we’re purposeful and purpose-led. So although the world is fast-moving and rapidly changing, we see it as a place where everyone can thrive. We’re ambitious for our clients, our communities – and for you. Whether you’re starting out on your career or well established, whether you’re a lawyer or in business services. If you’re looking for what’s next, we are too.

The Opportunity

The purpose of the role is to provide a seamless and efficient onboarding experience for all candidates joining the firm across our UK and international offices. We constantly look for new and smarter ways of working so your thoughts and ideas will always be heard.

Our Team

A fantastic opportunity has arisen for a People Operations Administrator to join People Services within the People Operations team based in Birmingham city centre. This is a hybrid role, with a current requirement of working 3 days onsite in the Birmingham office.

Eversheds Sutherland prides itself on being a great place to work. The People Operations team is a HR Shared Service which is at the very heart of the employee experience. You will work as part of a professional and energetic team that is at a pivotal point of change, introducing new technology to enhance our HR service delivery. You can expect to get involved right across the spectrum of HR activity to make a real difference to our business. You can expect to achieve professional satisfaction by using your skills to the full.

To ensure full coverage and flexibility for our clients, this role operates on a rotating shift pattern. You’ll work across early (8:30am–4:30pm), mid (9:00am–5:00pm), and late (9:30am–5:30pm) shifts, providing variety in your working day while supporting a collaborative team environment.

Role and key responsibilities

You will work closely with internal and external teams so will need to have an excellent ability to manage relationships and expectations.

You’ll be working on a variety of processes which will include and not be limited to:

• End to end graduate recruitment: Manage the full recruitment and employee cycle. Coordinate activities across HR, Payroll, IT and other stakeholders to ensure all necessary arrangements are in place to provide a seamless employee experience.
• Application screening for student/graduate recruitment activity: Review and evaluate large volumes of applications against set criteria, ensure accurate and consistent scoring is applied.
• Manage firmwide cyclical reward activity: Coordinate and administer reward activities relating to employee benefits, and firmwide cyclical and ongoing schemes. Be the first point of contact for all reward enquiries, ensure these are processed in a timely and professional manner.
• Pre-employment screening: Coordinate and manage the end-to-end pre-employment screening process, including background checks, reference verification, qualification checks and other jurisdiction-specific requirements. Monitor screening progress, follow up on outstanding actions and ensure all pre-employment requirements are successfully completed prior to the employee's start date.
• Oversee the new starter induction process: Maintain effective communication with candidates, line managers, and internal stakeholders throughout the onboarding process, providing timely updates, managing queries via phone and email, setting clear expectations, and ensuring a consistent and positive onboarding experience.
• Right to Work processes: Conduct Right to Work checks in line with immigration legislation and company procedures, ensuring all required documentation is obtained, verified, recorded and retained appropriately.
• Manage leaver process in line with firmwide cyclical activity: Coordinate and administer student/graduate scheme leavers. Engage with Payroll, IT and other relevant stakeholders to ensure a positive stakeholder and employee experience.
• Support global mobility activity: Coordinate secondment letters and administer system updates for international inbound and outbound secondments.
• Support ad hoc projects: Contribute to process improvements to enhance candidate experience and operational efficiency.

Skills and experience

• Attention to detail is a key fundamental part of this role, with the ability to prioritise and manage high volumes of work, maintain quality and accuracy and provide excellent service delivery
• Ability to manage own time effectively
• Ability to work at pace
• Able to put the employee experience at the heart of all tasks
• Fantastic organisational skills and ability to multi-task
• Proactive, willing to challenge and have the confidence to identify and recommend changes and improvements
• Experience of working in a fast paced team, ideally globally
• Sound experience of working within a high volume HR administration team
• Excellent administrative and communication skills, including high quality of written English
• Ability to think on your feet and look for solutions to challenges
• An understanding of HR processes is a distinct advantage
• Good IT skills; in particular, good working knowledge of Word and Excel

What’s in it for you?

At Eversheds Sutherland, we provide benefits focused on looking after you: your development, your performance, your financial future and your health, as well as providing the opportunity to make a contribution to the world.

• We’re fair, transparent and equitable
• We share in the success of the firm, reward alignment to our values, going above and beyond and your individual performance
• We support flexible ways of working through our remote working policy and commitment to flexible, agile and hybrid ways of working
• We support your health and performance through our dental, healthcare and wellness support
• We support everything you are and all you bring through our powerful commitment to diversity and inclusion
• We provide a platform for your career, whatever your ambitions through our structured professional and personal training, mentoring and development programs
• We provide experience and opportunity through international and cross-function exposure
• We provide an opportunity to give back through our pro bono work and community engagement
• We help you plan ahead through retirement planning, insurance and assurance

Diversity & Inclusion

At Eversheds Sutherland, “Inclusive” is a core business value. We bring together different skillsets, global mindsets and approaches. We foster diversity of thought and the freedom to put ideas into action. We have an inherent respect for the individual. We have a strong belief in collaboration and teamwork. Sharing ideas, asking questions, solving challenges and meeting our clients’ goals: together.

We want all our people to thrive at work and reach their full potential and we work hard to continue to build a diverse and inclusive culture, monitor and report on our progress and impact, and develop our approach. This is reflected in our policies, systems and processes, and in our work with diversity membership organisations.

Many of our people work flexibly in some way and we are open to considering how we can accommodate flexible working arrangements alongside role requirements. If this is important to you, please talk to us about it during the recruitment process.

We want you to perform at your best during our recruitment process. If there is any adjustment or support you need, please contact us so we can discuss how we can best assist you.

For you,

For your success.

And what's next.