Personal Assistant

Job Overview

We are looking for a proactive and highly organised Personal Assistant for our client, a fast-paced international consulting firm, to support senior leaders. The person in this role will bring a positive, can-do attitude, sound judgement and exceptional attention to detail while handling confidential information with the highest level of professionalism. At least two years of relevant experience in a similar role is preferred.

Responsibilities

• Manage complex calendars and coordinate internal and external meetings.
• Arrange domestic and international travel logistics and itineraries.
• Prepare and submit accurate expense reports in a timely manner.
• Issue invoices and maintain, process and archive documentation in internal systems.
• Organise internal and external events, ensuring smooth logistics and clear communication.
• Draft and manage correspondence and communications on behalf of senior leaders.
• Support meetings by preparing agendas, presentations and reports, taking minutes and tracking follow-up actions.
• Provide day-to-day administrative support to team members and contribute to ad hoc projects.

Qualifications

• Fluent spoken and written Polish and English.
• At least two years of experience in administrative, secretarial or executive-support roles within a demanding, multi-tasking and international environment is highly valued.
• Excellent communication and interpersonal skills with the confidence to engage professionally with stakeholders at all levels.
• Strong organisational skills with the ability to prioritise multiple tasks while maintaining close attention to detail.
• Proficiency in Microsoft Office applications.
• A dependable, dynamic approach and a strong sense of responsibility and confidentiality.
• Ability to remain composed under pressure, adapt to changing priorities and meet tight deadlines.

Benefits

• Open and creative environment that values initiative and new ideas.
• Learning and development opportunities, including internal training on technical and interpersonal skills.
• Private medical care included in the benefits package.
• MultiSport Card offering access to a broad range of sport and wellbeing activities.
• Hybrid working model combining office-based and remote work for greater flexibility (office in Warsaw).
• Competitive remuneration aligned with experience and qualifications.