Personal Assistant (Group Legal)

Job Description

YOUR WORK ENVIRONMENT

Why AXA?

At AXA, we work together every day for human progress by protecting what matters. It’s a foundation of our actions, our strategy, and the way we collaborate across the Group. Every day, we contribute to human progress in a way that is practical, responsible, and meaningful, creating a shared sense of direction, commitment, and collective impact that connects people across teams, countries, and roles.

As one of the world’s leading insurers in the protection of property, people, and assets, AXA brings together 154,000 employees and contributors across 50 countries, serving over 95 million customers worldwide.

As a responsible corporate citizen, AXA is deeply engaged in social and environmental initiatives and actively promotes an inclusive culture where every voice matters, differences are valued, and everyone is encouraged to grow through our strategy Care and Dare.

About AXA Group Headquarters (GIE AXA)

AXA Group Headquarters (GIE AXA) brings together the Group’s corporate functions and plays a central role in shaping and driving AXA’s global strategy. It supports subsidiaries worldwide by ensuring strategic alignment, governance, operational and technical excellence, consistency of standards, and the sharing of best practices across the organization.

With nearly 1,000 employees representing 45 nationalities, the headquarters embodies AXA’s strong international culture and offers a dynamic, collaborative, and intellectually stimulating environment: where global impact meets everyday teamwork.

If these ambitions resonate with you, come and help shape the future of protection with us!

Within the Group, you will join the Group Legal department: a small team made up of highly qualified lawyers, many of whom have international backgrounds. The Group General Counsel heads the team and is a member of the AXA Executive Committee and the AXA SA Board. This role is based in Paris. Within this Department, you will report to the Insurance, Reinsurance & Strategic Projects legal Director and you will also work with the Corporate Finance & Investments team.

YOUR ROLE AND RESPONSIBILITIES

You will manage the activities of the Insurance, Reins. & Strategic Projects Legal Director, the Corporate Finance & Investments Director and their teams:

• Manage agendas daily and arrange meetings and events as required
• Arrange all travels in line with AXA Group policies including booking flights, managing expenses, and preparing necessary travel documents.
• Perform multifaceted general office support (NitroSign, time-off, IT support, purchases, professional expenses
• Prepare the onboarding / offboarding of the team (Learning / ED, IT) + ABS extensions, Contractors
• Manage processes including approvals in tools like Saturne, Concur, Pleiades, Silva, Coupa and complete these internal tools on behalf of your managers.
• Manage budget and engagement of external legal firms: check each bill, register the bill in COUPA, save it in the relevant folder, report it in a dedicated Excel file, reconcile the bill with the allocated budget, monthly meeting with finance team along with the other assistants and the Chief of Staff.
• Manage engagement documents with external legal firms and with “Notaires: Manage requests for updated AXA corporate documentation, and translation, notarization, “apostille” and certification requests, often on an urgent basis.
• Prepare PowerPoint presentations and word documents
• Handle sensitive and confidential information, maintaining strict confidentiality at all times. Manage archiving confidential communication when necessary.
• Responsible for managing relationships with other PAs and teams, facilitating effective communication and maintaining positive working relationships.
• Replacement of other PA colleagues in case of absence.
• Organize Team Events & Catering

Exercise discretion and professionalism in all matters, respecting privacy and the trust placed in you.

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YOUR PROFILE

Technical And Professional Skills

• Fluent French and English (written and oral)
• Excellent time management skills and ability to multi-task and prioritize work
• Strong organizational and planning skills
• Proficiency in MS Pack Office Word, Excel, PowerPoint, Outlook.
• Strong ability to be concise and clear in note writing.
• Ability to analyze information and understand information as it relates to ongoing work/team projects.

Soft Skills And Competencies

• Excellent interpersonal skills, effective verbal, listening and written communication skills
• Highly effective organizational and decision-making skills
• Anticipate needs and proactively bring together resources to fill these needs
• Must maintain the highest level of confidentiality at all times
• Respect for the hierarchy
• Customer-service oriented
• Autonomous but able to work well in a team
• Team spirit

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WHY JOIN US

You will join:

• A responsible company, towards people, including its employees and customers, and towards the planet
• A company with strong values
• A company promoting internal mobility and the training of its employees
• A company offering many benefits (learn more here: AXA Careers)
• A flexible company, allowing hybrid work, in the office and from home.

In line with our commitments, we celebrate each new hire by taking action for global reforestation: we plant a tree for every recruitment. So, are you ready to apply?

AXA Group Headquarters (GIE AXA) is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. At AXA Group Headquarters, we know that an inclusive culture enables business growth and is critical to our success.