Personal & Executive Assistant to Founder

Remote / Barcelona preferred · Occasional travel

I’m looking for a highly reliable, proactive Personal & Executive Assistant to support me across day-to-day personal and Business life.

This is a practical, hands-on role, not a business-development or strategy position. The main goal is to make sure my time, travel, tasks, documents, communication, and logistics are always organized, prepared, and moving forward.

Key responsibilities

• Manage calendar, meetings, reminders, and daily priorities
• Send concise daily morning check-ins and regular status updates
• Plan and book international travel: flights, hotels, transfers, visas, itineraries, and backup options, event bookings,
• Support communication: zoom calls, arranging meetings, orchestrating follow ups
• Organize Google Drive, contracts, invoices, receipts, and business/personal documents
• Track tasks, follow up with partners/suppliers/contractors, and ensure nothing falls through the cracks
• Prepare meeting briefs, summaries, drafts, research, and simple presentations
• Support selected personal errands, bookings, and lifestyle logistics
• Use tools such as Google Workspace, Asana/Notion, Calendly, Telegram/WhatsApp, spreadsheets, and AI tools

What I’m looking for

• 2+ years in a PA, EA, concierge, office manager, travel coordinator, or similar role
• BA degree or above
• Excellent written and spoken English (C1); Spanish minimum B2, additional languages is a plus
• Strong travel-planning, calendar-management, and document-organisation skills, experience in Event management is plus
• Very organized, discreet, responsive, and calm when plans change
• Proactive mindset: you follow up, flag risks early, propose options, and do not wait passively for the next task
• Transparent about other commitments; this should be your primary professional engagement