Personal Injury California Litigation Case Manager

# Virtual Personal Injury Litigation Case Manager – California
**Bilingual (English/Spanish)**

**Position:** Personal Injury Litigation Case Manager – Legal Virtual Assistant
**Location:** Remote
**Schedule:** Full-Time, Pacific Time (California Business Hours)
**Practice Area:** California Personal Injury Litigation
**Experience Required:** Minimum 2 Years
**Language Requirement:** Fluent English and Spanish

## Position Overview

We are seeking an experienced, bilingual (English/Spanish) Personal Injury Litigation Case Manager to support a California-based personal injury law firm.

The ideal candidate will have at least two years of experience handling personal injury litigation cases for a U.S.-based law firm, preferably in California, and excellent English communication skills.

This position requires someone who understands the California litigation process, can manage an active caseload, coordinate discovery and litigation deadlines, communicate effectively with clients and attorneys, and support cases from the filing of a lawsuit through settlement or trial preparation.

## Key Responsibilities

### Litigation Case Management
- Manage personal injury litigation cases from the filing of a complaint through settlement or trial preparation.
- Maintain and organize litigation files, case documentation, and correspondence.
- Track court deadlines, discovery deadlines, hearings, depositions, and other litigation milestones.
- Coordinate with attorneys, paralegals, and litigation support teams to ensure cases progress efficiently.
- Update case management systems with accurate case notes, deadlines, and status updates.
- Assist attorneys with preparing litigation documents and coordinating filings.

### Discovery & Litigation Support
- Assist with preparing, organizing, and tracking written discovery, including interrogatories, requests for production, and requests for admission.
- Coordinate the collection of documents and information needed for discovery responses.
- Track discovery deadlines and follow up on outstanding requests.
- Assist with scheduling depositions, independent medical examinations, mediations, and hearings.
- Organize deposition transcripts, medical records, expert reports, and other litigation materials.
- Support attorneys with trial preparation, exhibit organization, and witness coordination.

### Client Communication
- Communicate professionally with clients in both English and Spanish.
- Provide regular case updates and explain administrative litigation processes and next steps.
- Coordinate client participation in depositions, medical examinations, mediations, and other case-related appointments.
- Respond promptly to client inquiries and maintain strong client relationships.
- Assist with translating routine client communications and documents when appropriate.
- Escalate legal questions and concerns to the supervising attorney.

### Medical Records & Treatment Coordination
- Request, obtain, and organize medical records and billing statements.
- Monitor ongoing medical treatment and maintain updated treatment summaries.
- Coordinate with medical providers regarding records, appointments, and outstanding documentation.
- Assist attorneys with organizing medical evidence needed for litigation.
- Track medical liens and outstanding balances in coordination with the settlement team.

### Insurance & Settlement Support
- Communicate with insurance adjusters and defense counsel regarding administrative case matters.
- Assist attorneys with preparing settlement demand packages and mediation materials.
- Maintain settlement documentation and track outstanding requirements.
- Coordinate with lien negotiators and settlement departments when cases resolve.
- Assist with settlement processing and case closure under attorney supervision.

## Required Qualifications

- Minimum 2 years of experience in personal injury litigation case management or litigation support for a U.S.-based law firm.
- Experience supporting litigated personal injury cases, not solely pre-litigation matters.
- Familiarity with California civil litigation procedures and deadlines.
- Experience coordinating discovery, depositions, hearings, and litigation documentation.
- Fluency in English and Spanish, both written and verbal.
- Excellent spoken English, including clear communication, strong comprehension, and confidence speaking with U.S.-based clients, attorneys, and legal professionals.
- Strong organizational and time management skills.
- Ability to manage multiple active litigation cases and competing deadlines.
- Experience using legal case management software such as Filevine, CASEpeer, SmartAdvocate, or Litify.
- Proficiency with Microsoft Office, Google Workspace, and PDF document management tools.
- Ability to work independently during California business hours.

## Preferred Qualifications

- Previous experience supporting a California plaintiff-side personal injury litigation firm.
- Familiarity with the California Code of Civil Procedure and California Rules of Court.
- Experience with California Superior Court e-filing systems.
- Experience with written discovery, deposition scheduling, mediation preparation, and trial preparation.
- Familiarity with California personal injury claims involving automobile accidents, premises liability, and catastrophic injuries.
- Experience working with high-volume litigation caseloads.
- Experience with electronic discovery and document management platforms.

## Key Performance Indicators (KPIs)

- Number of active litigation cases successfully managed.
- Accuracy and timeliness of litigation deadline tracking.
- Timely coordination of discovery responses and document collection.
- Responsiveness to clients, attorneys, and litigation teams.
- Accuracy and completeness of case documentation.
- Timely scheduling and coordination of depositions, hearings, and mediations.
- Case progression and reduction of administrative delays.
- Quality of English and Spanish client communication.

## Ideal Candidate

The ideal candidate is an experienced California personal injury litigation case manager who is proactive, highly organized, detail-oriented, and comfortable supporting attorneys throughout the litigation process.

They must be fluent in Spanish and possess excellent English communication skills, particularly when speaking with clients, attorneys, defense counsel, and other legal professionals.

The candidate should have hands-on experience managing litigated cases, tracking deadlines, coordinating discovery, and preparing cases for mediation or trial.

**This is not an entry-level position. A minimum of two years of U.S. personal injury litigation experience and excellent English and Spanish communication skills are required.**

All legal work must be performed under attorney supervision. The litigation case manager must not provide independent legal advice, make legal strategy decisions, or perform duties reserved for licensed attorneys.

Skills

Minimum 2 years of experience in personal injury litigation case management for a U.S.-based law firm, fluency in English and Spanish both written and verbal, familiarity with California civil litigation procedures and deadlines, and experience coordinating discovery, depositions, hearings, and litigation documentation.

Legal case management software such as Filevine, CASEpeer, SmartAdvocate, or Litify, Microsoft Office, Google Workspace, and PDF document management tools.

Previous experience supporting a California plaintiff-side personal injury litigation firm, familiarity with the California Code of Civil Procedure and California Rules of Court, experience with California Superior Court e-filing systems, experience with written discovery, deposition scheduling, mediation preparation, and trial preparation, familiarity with California personal injury claims involving automobile accidents, premises liability, and catastrophic injuries, experience working with high-volume litigation caseloads, and experience with electronic discovery and document management platforms.