PH - Accounting Assistant

About MyOutDesk Since 2008, MyOutDesk has connected highly skilled professionals with growing and established U.S.-based organizations, enabling them to make a real and measurable business impact as part of extended global teams. Trusted by companies in real estate, healthcare, finance, professional services, and other growth industries, MyOutDesk provides professionals the opportunity to build stable, long-term remote careers while contributing meaningfully to high-performing teams. About the Client The client is a hospitality technology company founded in 2015 that develops and markets a cloud-based ERP and accounting software platform purpose-built for the hotel industry. Built on a leading cloud ERP backbone and customized specifically for hospitality management, their platform consolidates back-office functions — including accounting, finance, operations, and business intelligence — into a single unified solution designed to eliminate inefficiencies and scale with their customers' needs. Led by an experienced founding team with deep roots in both hotel operations and software development, the company has earned multiple prestigious industry awards in recent years for innovation and excellence, and is widely recognized as a disruptor in hotel back-office technology. Their Board of Directors includes seasoned veterans from hospitality investment, research, and consulting, further reinforcing the company's credibility and industry expertise. About the Role We are seeking a highly organized and detail-oriented Accounting Assistant to provide comprehensive support for our Finance and Accounting operations. This role is integral to maintaining accurate financial records, supporting billing and collections, and ensuring customer and contract data integrity. The ideal candidate is dependable, process-driven, and thrives in a fast-paced environment, balancing multiple administrative and accounting responsibilities with accuracy and efficiency. Key Responsibilities Accounts Receivable & Payable Support: Assist with processing invoices, applying payments, managing vendor and customer transactions, and reconciling accounts. Customer Account Management: Create, update, and maintain customer accounts in the accounting or ERP system, ensuring all information is accurate and up to date. Contract Setup & Management: Assist in setting up and maintaining customer contracts, verifying billing terms, pricing structures, and renewal schedules. Invoice Generation & Distribution: Generate invoices according to contract terms and schedules; ensure timely delivery and accurate posting. General Ledger & Accounting Entries: Prepare and record journal entries, maintain proper documentation, and support month-end and year-end closing activities. Financial Recordkeeping: Organize and maintain financial records, reports, and files in compliance with internal policies and external regulations. Customer & Internal Support: Respond promptly to inquiries related to billing, payments, account status, and contract details, providing excellent customer service. Process Improvement: Identify opportunities to streamline processes related to billing, account setup, contract management, and data accuracy, contributing to continuous operational improvement.