PI California Legal Assistant

The Legal Assistant will support attorneys and Case Managers with personal injury cases, client communication, document preparation, and general case management. This role requires strong organizational skills, attention to detail, confidentiality, and the ability to work independently in a fully remote environment.

Key Responsibilities

Open new cases and complete initial case setup in Filevine.

Organize and maintain accurate electronic case files and documentation.

Draft, review, and send legal correspondence, including Letters of Representation.

Track case deadlines, appointments, follow-ups, and important dates.

Communicate professionally with clients, medical providers, insurance companies, and other parties.

Request and follow up on medical records, billing records, insurance information, and other case documents.

Assist with medical liens, client intake, and case screening.

Maintain accurate case notes, contact information, and communications in Filevine.

Coordinate medical appointments and interpreter or translation services as needed.

Assist attorneys and Case Managers with settlement demands and other case-related tasks.

Respond to incoming calls, emails, and other communications as assigned.

Protect confidential client information and follow company procedures.

Perform other related administrative and legal support duties as assigned.

Qualifications

High school diploma or equivalent required; an associate or bachelor's degree is preferred.

At least 3 years of Legal Assistant experience, preferably in personal injury law.

Experience with Filevine or similar legal case management software preferred.

Proficiency in Microsoft Office, Dropbox, and other digital work tools.

Excellent written and verbal communication skills.

Strong organizational skills and attention to detail.

Ability to manage multiple cases, deadlines, and priorities.

Ability to work independently and collaborate effectively with a remote team.

Ability to handle confidential and sensitive information responsibly.

Bilingual proficiency in Spanish, Russian, Hebrew, or Persian is a plus.

Work Environment

This is a fully remote position. The Legal Assistant will work from a remote location and collaborate with attorneys, Case Managers, and other team members through email, phone, video meetings, and digital case management systems.

Candidates must have a reliable internet connection, a suitable workspace, and the ability to meet deadlines and communicate effectively during designated working hour

Skills

High school diploma or equivalent and at least 3 years of Legal Assistant experience, preferably in personal injury law, with excellent written and verbal communication skills, strong organizational skills and attention to detail, and ability to manage multiple cases, deadlines, and priorities.

Associate or bachelor's degree, experience with Filevine or similar legal case management software, and bilingual proficiency in Spanish, Russian, Hebrew, or Persian.