PI California Legal Assistant

The Legal Assistant provides administrative and legal support to attorneys and the legal team. The role is responsible for preparing and organizing legal documents, managing correspondence, maintaining case files, coordinating schedules, assisting with court filings, and supporting cases throughout the legal process.

The ideal candidate is organized, detail-oriented, proactive, and familiar with personal injury law and legal procedures in California.

Key Responsibilities

1. Case File Management

Open and maintain client case files.

Organize legal documents and evidence.

Upload and update documents in the case management system.

Maintain accurate and complete case records.

Track important deadlines and pending tasks.

2. Legal Document Preparation

Prepare and format legal documents using approved templates.

Draft routine correspondence, letters, and notices.

Assist in preparing pleadings, motions, discovery documents, and other legal paperwork under attorney supervision.

Proofread documents for accuracy, grammar, and formatting.

Organize exhibits and supporting documents.

3. Court Filings & Calendar Management

Assist with electronic court filings (e-filing).

Coordinate document submissions and service of documents.

Track court dates, hearings, and filing deadlines.

Maintain attorney calendars and schedule meetings.

Send reminders regarding upcoming deadlines and appointments.

4. Attorney Support

Provide administrative support to attorneys.

Prepare documents and materials for attorney review.

Conduct basic legal research as assigned.

Organize case information and prepare file summaries.

Assist with preparation for hearings, depositions, and trials.

Follow up on pending assignments and attorney requests.

5. Discovery & Litigation Support

Assist in preparing and organizing discovery documents.

Coordinate the collection of documents from clients and relevant parties.

Organize interrogatories, requests for production, and requests for admission.

Assist with deposition scheduling and coordination.

Organize deposition transcripts, exhibits, and case materials.

Track discovery deadlines and outstanding responses.

6. Communication & Correspondence

Handle incoming and outgoing emails and correspondence.

Communicate professionally with clients, opposing counsel, court personnel, and other parties as authorized.

Forward legal inquiries to the appropriate attorney.

Follow up on outstanding documents and requests.

Maintain records of important communications.

7. Records & Document Requests

Request and organize medical records, billing statements, police reports, and other case documents as assigned.

Follow up with providers and relevant agencies.

Maintain document request logs.

Ensure received documents are properly labeled and uploaded.

Assist in preparing records for attorney review.

8. Administrative Support

Manage document scanning, copying, filing, and organization.

Prepare correspondence and mailings.

Schedule meetings and appointments.

Maintain office records and shared folders.

Perform other administrative and legal support tasks as assigned.

Qualifications & Requirements

Previous experience as a Legal Assistant, Legal Secretary, or Paralegal preferred.

Experience in a California personal injury law firm is an advantage.

Knowledge of basic legal terminology and litigation procedures.

Excellent written and verbal English communication skills.

Strong organizational and time-management skills.

Proficient in Microsoft Office and Google Workspace.

Experience with legal case management software preferred.

Strong attention to detail and ability to handle confidential information.

Ability to manage multiple tasks and meet deadlines.

Skills

Previous experience as a Legal Assistant, Legal Secretary, or Paralegal with knowledge of basic legal terminology and litigation procedures, excellent written and verbal English communication skills, and strong organizational and time-management skills.

Experience in a California personal injury law firm and experience with legal case management software.