Portfolio Administrator

IAWAI brings Hamilton City and Waikato District Councils together as a single regional water provider.

Working in partnership with Waikato-Tainui and guided by Te Ture Whaimana, we bring people, knowledge and investment together so we can plan our infrastructure needs, spend wisely, and support the needs of our growing communities.

He angituutanga: The opportunity

Some people are at their best when there are multiple deadlines, plenty of moving parts and a team that relies on them to bring order to it all.

If that sounds like you, this could be a great next step.

As Portfolio Administrator, you’ll be at the heart of IAWAI’s Portfolio Office. You’ll coordinate the recurring rhythms that keep the office working effectively, from reporting deadlines and governance meetings to action tracking, document control. Our team provides the tools to support and govern a portfolio of projects worth around $300 million every year.

This could suit an experienced administrator who wants to step into a proactive role making the most of strong coordination, organisation and communication skills.

You’ll need to be comfortable following things through, keeping accurate records, managing competing priorities and politely making sure people deliver what they said they would. Strong Microsoft 365 skills and around 3 to 5 years’ relevant administration experience will give you a good foundation.

Oo puumanawa me oo wheako | Your skills and experience

• 3 to 5 years’ administration experience, preferably in a portfolio or project environment.
• Excellent organisation, time-management skills and initiative.
• Strong attention to detail and a commitment to accurate, well-controlled information.
• Confidence coordinating recurring deadlines and following up with others.
• Strong Microsoft Word, PowerPoint, Teams and Excel skills, with the ability to learn new systems quickly.
• Clear, professional communication skills.
• Initiative and the ability to spot issues and help find practical solutions.

He aha te wariu o te utu kaimahi? | What’s the salary?

Circa $80,000 p.a. dependent on skills and experience.

Me Tono Inaaianei!: Apply Now!

• View the position description.
• Click apply
• ​Complete your application.

If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the 'Write a message to the Hiring Team' text box.

Applications close on the: 22nd Nov 2026

Note: We will be shortlisting as we receive applications.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking hereIt is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met