Practice Assistant

Legal Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently searching for a Legal Practice Assistant in our Miami office to assist several attorneys across multiple practice groups, including data entry project work.

Our Firm is currently operating on a hybrid work schedule. Employees work from the office three days per week and remotely from home for two.

Essential Duties and Responsibilities:

• Create, proofread and format correspondence, memoranda, agreements, pleadings, discovery, briefs and other legal forms under time sensitive deadlines; may assist with drafting of form pleadings and other documents.
• Ability to file in federal and state courts and administrative agencies as needed per area of law.
• Calendaring, including docketing court deadlines and events, scheduling depositions (virtual and in-person) and scheduling conference calls/video conferences with accuracy and timeliness; manage individual attorney calendars.
• Run conflict checks, prepare engagement letters, and open new client matters within our onboarding system.
• Organize and archive all documents and emails in the document management system using the naming protocol established by the supervising attorney and in compliance with firm protocols and policies. Maintain accurate and up to date electronic and physical files.
• Data entry project work with excellent attention to detail and accuracy.
• Coordinate travel arrangements for attorneys through corporate travel companion.
• Support attorneys with coordination of events, seminars, and conferences as needed.
• Prepare and submit expense reports.
• Assist with billing, attorneys’ time and Proforma review.
• Work independently and in collaboration with other practice assistants, paralegals, and business professionals within the office and Firm-wide to ensure efficient management of cases and matters.
• Establish a good working relationship with our shared services groups for overflow of larger legal document projects.
• Handle confidential client and firm information with the highest level of professionalism and discretion.

Required Education/Experience:

• Must have a minimum of 5 years’ experience as a legal assistant.
• High school diploma or equivalent required. Bachelor's degree preferred.
• Excellent oral, written and interpersonal skills.
• Strong proofreading and document preparation skills.
• Strong attention to detail, initiative, and follow-through.
• Must have a positive-can do, team-oriented attitude.
• Ability to work efficiently and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
• Proficient in MS Word, Outlook, Excel, and other computer and document management systems.

Why should you work at Buchanan?

Our Firm offers outstanding benefits that include:

• Generous Paid Time Off
• Paid Holidays, including a floating holiday
• Caregiving assistance with Bright Horizons (child, elder, and pet care)
• Free access to LinkedIn Learning and other professional development resources
• Insurance – Medical, Dental, Vision
• 401K Program

We are an Equal Opportunity Employer.