Prairie Band Health Services Recruiting Specialist

Position Title: Prairie Band Health Services Recruiting Specialist

Job Classification: Exempt

Work Schedule: Monday – Friday, between the hours of 8am – 5pm with occasional weekend/nights as needed

Reporting Relationship: Reports to Director of Prairie Band Health Services

Location: Remote with travel as required

Primary Accountabilities

The Prairie Band Health Services (PBHS) Recruiting Specialist will support recruitment initiatives and assist HR support within PBHS. This position serves as a key partner in attracting, engaging, and retaining top talent while ensuring efficient and compliant HR processes are followed. A key role is the preparation of Candidate Packets associated with each proposal that PBHS submits. Candidates must be able to keep up in a fast-paced environment.

The PBHS Recruiting Specialist will lead full-cycle recruitment efforts with an emphasis on developing talent pipelines and strengthening workforce partnerships within the communities we serve. In addition to recruiting responsibilities, this role supports a variety of HR functions, including employee onboarding, HR administration, and administration backup.

The ideal candidate is organized, customer-service oriented, and able to manage multiple priorities while maintaining a high level of confidentiality. Success in this role requires strong communication skills, relationship-building abilities, attention to detail, and a commitment to delivering exceptional service to both candidates and employees.

Major Duties and Responsibilities

Recruitment and Talent Acquisition

• Lead full-cycle recruitment efforts for assigned positions, with a focus on customer requirements
• Partner with hiring managers to understand staffing needs, job requirements, and workforce planning
• Develop and implement effective recruiting strategies to attract qualified candidates
• Source candidates through job boards, community outreach, colleges, and local partnerships
• Screen applicants, conduct interviews, and provide hiring recommendations
• Coordinate interviews, candidate communications, and offer processes
• Manage job postings, applicant tracking, and pre-employment activities (background checks, drug screens, etc.)
• Build and maintain a strong pipeline of candidates for high-turnover and critical roles
• Represent the organization at job fairs, community events, and recruiting initiatives

Onboarding & Employee Experience

• Assist in coordinating onboarding processes to ensure a smooth and positive new hire experience
• Support new hire orientation and ensure completion of required documentation
• Partner with managers to ensure successful employee integration and engagement

Compliance & Continuous Improvement

• Ensure compliance with federal, state, and tribal employment laws, including Title 22 requirements
• Stay current on HR and recruiting trends and recommend process improvements
• Assist in developing and implementing HR procedures and best practices
• Support special HR projects and initiatives as assigned.

• Bachelor’s degree in human resources, Business Administration, or related field preferred; equivalent combination of education and relevant experience may be considered in lieu of a degree
• 4+ years of experience in recruiting
• Proven candidate sourcing and relationship building skills
• Strong knowledge of employment law and employee relations
• Intermediate or better proficiency with MS Word, Excel, and Outlook. PowerPoint a plus
• Must possess great organization and attention-to-detail skills.
• Ability to work well under pressure in a fast-paced environment, across multiple companies within Prairie Band, LLC.
• Ability to communicate clearly and professionally, both verbally and in writing, with all employees, vendors, and customers.
• Able to maintain high standards of confidentiality
• Physical Demands:
• Physically mobile with reasonable accommodation
• Ability to sit for extended periods of time
• Ability to read computer screens, email and talk on the phone
• Ability to bend, reach, kneel, twist and grip items while working at assigned desk area
• Ability to lift to twenty-five (25) pounds

Additional Duties

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

Working Conditions and Physical Requirements

Work is performed in professional office, operational, project, and field environments. The position requires frequent computer and telephone use, extended periods of sitting, regular meetings, and the ability to inspect operating locations and project sites. Travel, evening meetings, and work outside normal business hours may be required. The employee may encounter construction, industrial, weather, or other field conditions and must comply with all safety practices. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Tribal Preference Exercised

Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).