President's Club Coordinator

Presidents Club Coordinator

Reports to
Elevate/CScore Program Manager

JOB DESCRIPTION

Summary/Objective

The President's Club and is responsible for helping to manage and execute key aspects of the President's Club program, a prestigious recognition event for top-performing employees. This role requires a detail-oriented, organized, and proactive individual who can oversee event logistics, coordinate with vendors, and ensure a seamless experience for all participants. The coordinator will work closely with senior leadership, marketing teams, and external partners to help design and deliver an exceptional, memorable event that aligns with the company’s brand and values. From venue selection to guest experience, this role is crucial in ensuring the event meets high standards of excellence and delivers a meaningful experience for all attendees.

Essential Functions

• Discuss the requirements for the event with internal staff and hotel
• Help with booking of hotel rooms and meeting rooms
• Negotiate contract with vendors
• Help put together all and organize swag and event items
• Help with securing vendors for special events during both meetings
• Coordinate operation with event staff
• Attend the President’s Club Summit
• Monitor event to ensure it goes smoothly

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

1. Attention to Detail: Taking responsibility for a thorough and detailed method of working.
2. Results Orientation: Being persistent and showing perseverance on achieving concrete and tangible results out of personal responsibility; getting optimum results from situations and being ready to take action and show tenacity in case of obstacles or resistance.
3. Teamwork: Working as a productive member of a cohesive group toward a common goal, and contributing to team development and effective team dynamics.
4. Oral Communication: Shaping and expressing ideas and information in an effective manner

Supervisory Responsibility
This position has no supervisory responsibilities.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This role can be remote and is a seasonal position.

Physical Demands
This is largely a sedentary role; however, some filing is required. Must be able to sit for long periods. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel
0-10%

Required Education and Experience

1. 2 year degree
2. Proficient in MS Office (Word, Excel, Outlook)
3. Proven ability to multi-task and stay organized in fast paced environment
4. Professional oral and written communication

Preferred Education and Experience

• 1-2 years procurement experience
• Experience with ticketing systems such as Service Now or Service Channel
• Experience with facility service providers and/or technology providers
• Understanding of business and finance
• Ability to effectively collaborate on a team

Additional Eligibility Qualifications (Knowledge, Skills, Abilities)

AAP/EEO Statement
[Insert AAP/EEO statement here, if applicable.]

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.