Preventive Maintenance Program & Systems Analyst

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Position Summary:
Assists in developing, scheduling and implementing predictive and preventive maintenance programs that support the strategic direction of the unit.

Primary Responsibilities:

• In collaboration with the Operations team, participates in the development and implementation of new initiatives such as the preventive maintenance program that supports the strategic direction of the unit.
• Plans and prioritize work assignments to define which assets require preventive maintenance. Recommend maintenance approaches, frequencies, triggers, responsibilities, required documentation and adhering to budget constraints, cost and quality standards.
• Use professional expertise and knowledge of the Maximo software platform to map, prioritize, plan and evaluate preventive maintenance activities and processes.
• Use professional expertise and knowledge to translate Operations' maintenance needs into clear functional requirements for Maximo and other supporting processes.
• Participate in identifying gaps, duplication and unnecessary complexity of preventive maintenance processes.
• Define asset classes, hierarchies, naming conventions, attributes, criticality, locations and other information required to support preventive maintenance planning.
• Approve work for the Maximo Administrator/Business Systems Data Management team to develop test scenarios, organize user acceptance testing, validate preventive maintenance generation and workflows, and ensure the solution works operationally before broader deployment.
• Define and analyse performance indicators including preventive maintenance compliance, versus-planned work, backlog and others as applicable.
• Recommend course of action to aid in the planning, development and implementation of change management and training programs and develop role-based procedures, work instructions and training material.
• Participate at preventive maintenance team meetings, make recommendations and provide solutions based on user feedback, operating results and system performance reports.
• Ensure communication at the working-level between Operations, BSDM/Maximo support, FCC, inventory/procurement, Projects and other groups affected by maintenance workflows.
• Find solutions on how Maximo's existing capabilities can support the required preventive maintenance processes and identify where configuration, workflow changes, reports or other enhancements may be required.
• Recommend consistent structures for preventive maintenance, job plans, inspection steps, task sequences, frequencies, labour requirements, materials, tools and safety-related information.
• Direct the collection, validation, cleanup and preparation of asset and maintenance information before it is entered or uploaded into Maximo.
• In collaboration with the Maximo Administrator/BSDM team to specify required configurations and validate that they reflect the intended business process.
• Supervise that required asset and preventive maintenance information is being entered for correctness and consistency. Identify systemic data-quality problems and recommend corrective actions.
• Ensure that process maps, requirements, standards, decisions, configuration rationale, data definitions and change records are maintained.
  
  
  As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities.

At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry.

McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record.

McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.

About Us

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For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues.
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