Procurement & Bookkeeping Specialist (Remote)

Job Description This is a remote position. What We Do At Outsource Access, we help visionary interior design studios protect their profit margins while bringing large-scale hospitality projects to life. We don't just send out purchase orders—we make sure every dollar is tracked, every invoice aligns perfectly, and complex project budgets remain flawlessly balanced. How You’ll Make a Difference Protecting the Bottom Line: You’ll act as the financial gatekeeper, using your robust accounting background to flawlessly track 100+ line-item budgets, manage expense tracking, and monitor accounts payable and receivable for large-scale projects. Securing Profitable Terms: You’ll drive the pre-invoicing phase by aggressively managing RFQs, extracting precise vendor pricing, and translating quotes into ironclad, mathematically perfect purchase orders. Mastering the Logistics Puzzle: You’ll keep tight construction timelines intact and prevent budget overruns by proactively tracking global production schedules, freight costs, and international shipping durations. Eliminating Financial Blind Spots: You’ll step in as the highly organized right hand to the studio owner, taking ownership of QuickBooks invoicing and advanced Excel cost reports so that absolutely nothing slips through the cracks. Requirements Is This You? A Bookkeeper by Trade: You have a rock-solid, proven background in accounting and bookkeeping. You understand the exact financial impact of complex purchasing workflows and thrive on keeping large project ledgers perfectly balanced. The Ultimate Organizer: You are inherently detail-oriented, process-driven, and highly structured. You despise inefficiency, hunt down missing data, and treat financial accuracy as your absolute highest priority. A Proactive Problem Solver: You don’t just wait for information; you anticipate needs before they become emergencies, whether that means clarifying pricing with vendor representatives or tracking down delayed shipments. Tech-Savvy: You navigate advanced Excel spreadsheets with your eyes closed, comfortably adapt to industry-specific procurement software (like Design Spec or Folio), and know your way around QuickBooks. Your Home Office: You have a dedicated, distraction-free workspace, a reliable high-speed internet connection, and your own professional-grade computer (BYOD) to collaborate seamlessly during EST working hours. Benefits Why You’ll Love Being Part of the OAmazing Team You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you: Your Wellness & Security Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills. Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net. Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home. Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time. Your Financial Rewards Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that. Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours. 13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.