Product Assurance Data Coordinator (6 Month FTC)

OUR MISSION

OPITO is committed to strategic growth and diversification, aiming to increase global adoption of its products and services to ensure continued provision of expertise and solutions to elevate safety, skills and competence across a global workforce in safety critical industries. Through technology and innovation, the organisation will develop pioneering solutions that leverage cutting-edge advancements. A focus on data-driven intelligence will enable OPITO to harness insights into global workforce and safety trends, ensuring informed decision-making. In alignment with social value principles and the UN Sustainable Development Goals, OPITO will enhance educational opportunities, promote inclusive career pathways, support economic growth, and drive industry innovation and infrastructure. Lastly, through business effectiveness, OPITO will implement targeted and measurable continuous improvement initiatives, ensuring operational excellence across all aspects of its operations.

COMPANY OVERVIEW

Operating for over 50 years, OPITO is an industry-owned organisation, with regional centres of excellence in five key regions – UK and Europe, Middle East and Africa, Asia Pacific, the Americas and Brazil – OPITO drives safety and competency improvements across a diverse range of industries.

We drive consistency and safety compliance across global standards and qualifications, creating workforce development solutions. OPITO is a global leader in workforce safety, leading the skills focused dialogue with international governments as our industry prepares to meet Net Zero targets.

Each year, more than 500,000 people are trained to OPITO standards through one of over 240 OPITO approved centres operating across 50 countries globally.

OUR VALUES

At OPITO, we are committed to fostering an inclusive, dynamic, and engaging workplace where individuals can bring their authentic selves to work. We value diversity, collaboration, and a spirited approach to our mission, believing that a strong team is built on mutual respect, passion, and a shared commitment to excellence.

Guided by our core values, we are steadfast in our commitment to:

• Integrity – Acting with honesty and responsibility in all that we do

• Collaboration – Working together to achieve common goals and drive success

• Adaptability – Embracing change to stay ahead in a dynamic environment.

• Care – Prioritising the well-being and growth of our team, partners, and industry

At OPITO, we don’t just talk about our values—we live by them, creating a workplace where passion, resilience, and a positive mindset thrive.

JOB PURPOSE

The Product Assurance Data Coordinator will support a product assurance and development data improvement project focused on improving the quality, consistency and usability of organisational data in order to build a robust Product Portfolio and Lifecycle Model.

The role will gather, consolidate, cleanse and validate information from multiple internal sources, helping to establish a reliable master dataset and clear data standards. The postholder will also develop dashboards, management reports and data visualisations that enable stakeholders to understand performance, identify trends and make informed decisions.

This is a project-based role with defined deliverables covering data discovery, cleansing, governance, reporting, user testing and handover.

ROLE RESPONSIBILITIES

Data Discovery and Assessment

• Engage with business stakeholders to understand current data requirements, sources and reporting arrangements

• Identify and document relevant internal data sources

• Map existing reports, dashboards and information flows

• Assess the quality, completeness and consistency of available data

• Help define and agree the scope and priorities of the data improvement project

Data Collation, Cleansing and Validation

• Gather and consolidate information from multiple internal sources

• Cleanse and structure data to improve accuracy, consistency and usability

• Identify gaps, inconsistencies, duplicate records and potential data-quality issues

• Work with relevant stakeholders to investigate and resolve identified issues

• Apply validation checks before data is used for analysis or reporting

• Support the creation of a cleansed master dataset

Data Standards and Governance

• Support the development of a data dictionary containing agreed definitions and terminology

• Document data sources, fields, ownership and maintenance requirements

• Help establish a consistent master data structure

• Support the development of an appropriate ownership and maintenance approach

• Produce clear documentation to help maintain data quality following completion of the project

Reporting and Visualisation

• Analyse organisational data to identify trends, patterns and meaningful insights

• Develop dashboards, reports and key performance indicator visualisations using Power BI

• Present technical findings in a clear and accessible format for non-technical stakeholders

• Work with business users to validate the accuracy and relevance of reporting outputs

• Refine dashboards and reports in response to stakeholder feedback

Stakeholder Support and Communication

• Work collaboratively with stakeholders across the business to understand their reporting needs

• Explain data findings, limitations and outputs clearly to non-technical audiences

• Support users in interpreting dashboards and management information

• Gather feedback during development and user testing

• Produce user guides and supporting documentation

Continuous Improvement

• Identify opportunities to streamline data collection, validation and reporting

• Recommend potential automation and efficiency improvements

• Contribute to a future roadmap for the continued development of data and reporting arrangements

• Support knowledge transfer so that agreed processes and reporting outputs can be maintained after the fixed-term project concludes

These responsibilities reflect the data gathering, cleansing, validation, Power BI reporting, stakeholder support, documentation and automation activities identified in the source document.

KNOWLEDGE, SKILLS AND ABILITIES

Essential

• Degree in Data Analytics, Business Analytics, Mathematics, Statistics, Computing or a related discipline

• Strong working knowledge of Microsoft Excel

• Experience of analysing, organising or validating data

• Experience of presenting information through reports, dashboards or data visualisations

• Ability to identify patterns, inconsistencies and gaps within datasets

• Ability to communicate analytical findings clearly to non-technical audiences

• Strong analytical and problem-solving skills

• Good attention to detail and commitment to data accuracy

• Ability to organise work effectively and deliver against defined project milestones

Desirable

• Experience of Microsoft Power BI

• Knowledge of SQL, Python

• Awareness or experience of Microsoft Fabric

• Experience of working with SharePoint

• Awareness or experience of Microsoft Power Automate

• Experience of producing user guides, process documentation or data definitions

• Understanding of data-quality or data-governance principles

Compliance:

OPITO have a number of policies and guidance documents available to all staff (such as Bribery & Corruption and Conflict of Interest) which provides guidance and confidence to all of our team in their day-to-day roles as well as helping them to comply with the relevant laws and best practice at all times. All employees are reasonably expected to familiarise themselves with, and understand/comply with, at all times, these requirements.