Production Estimator/Contracts Administrator

Key Responsibilities

Sales & Production Estimating

• Prepare accurate estimating mark-ups and client quotes in line with pricing strategy.

• Validate estimates for buildability, materials, scope, and cost accuracy.

• Support Sales with complex, high-value, or high-volume tenders.

• Convert won projects into detailed production jobs.

• Complete quantity take-offs and confirm scope against contract documents.

• Define material, labour, subcontractor, and project requirements.

• Prepare Scope of Works and Material Take-Offs.

• Complete job set-up and handover to the construction team.

• Feed construction outcomes and lessons learned back into estimating.

Procurement

• Source competitive pricing for labour, materials, equipment, and subcontractors.

• Prepare purchase orders and track quotes and deliveries.

• Maintain supplier information and pricing databases.

Maintenance & Warranty

• Coordinate warranty, defects, and post-project service requirements.

• Prepare scopes and documentation for Operations.

• Assess responsibility using NCC/BCA and manufacturer requirements.

• Maintain records and support the business in resolving disputes.

Contracts Administration & Compliance

• Maintain company and subcontractor certificates of currency and insurance records.

• Track renewals and ensure licences, tickets, certificates, and compliance documents do not expire.

• Prepare and maintain SWMS, inductions, white cards, safety and quality documentation.

• Complete subcontractor packs, prequalification questionnaires, and builder portal submissions.

• Follow up rejected submissions through to acceptance.

• Maintain accurate compliance registers.

Fleet & Document Control

• Maintain the company vehicle register, including registrations, servicing, inspections, tolls, and infringements.

• Coordinate fleet renewals and ensure obligations do not lapse.

• Organise and maintain project documents, drawings, specifications, contracts, and variations.

• Keep registers and tracking systems up to date.

• Liaise with site staff, suppliers, and internal teams to resolve documentation and project issues.

• Bluebeam experience is essential.

• Minimum 2 years Australian construction experience; 5 years' production estimating experience preferred.

• Strong production estimating skills across materials, construction methods, sequencing, and quantities.

• Experience with quantity take-offs, shop drawings, and Scope of Works documentation.

• Experience preparing mark-ups and client-facing quotes.

• Construction contracts administration experience, including insurance, compliance, subcontractor documentation, and registers.

• Strong understanding of Australian construction practices and documentation.

• Highly organised with the ability to manage multiple estimating, procurement, and administrative tasks.

• Strong attention to detail and ability to investigate discrepancies or unclear scope.

• Proactive and able to manage recurring obligations without supervision.

• Experience with Knack, Orbis Nexvia, and HubSpot is desirable, or willingness to learn.

• Strong written and verbal communication skills.