Program Administrative Coordinator

Location: Remote (US-based)
Employment Type: Full-Time, Entry-Level

About the Role

Blue Rose Consulting Group is seeking a motivated, entry-level Program Administrative Coordinator to join our corporate team. This role is designed for a highly organized and people-oriented professional who thrives in a fast-paced environment and is excited to learn and grow within HR and operations. You will be the face of the company for employees on back-office matters, providing day-to-day support and ensuring smooth employee experiences across onboarding, payroll, timekeeping, leaves, and celebrations.

Key Responsibilities

• Employee Support & Guidance
  • Serve as the first point of contact for employee questions, escalating to our PEO for HR-related matters when needed.
  • Provide direction and guidance to employees and connect them with other departments when necessary.
  • Foster a supportive and positive employee experience through proactive check-ins, recognition, and celebrations.
• Onboarding & Offboarding
  • Coordinate onboarding activities, including new hire paperwork, scheduling, and welcome communications.
  • Ensure smooth transitions for employee terminations and leaves of absence, following established processes.
  • Screen and recruit new candidates
• Timekeeping, Payroll & Leave Management
  • Oversee employee timesheet submissions to ensure accuracy and timeliness.
  • Review and approve leave requests in accordance with company policy.
  • Reconcile timesheets with the payroll department to ensure hours are accurately recorded and paid.
  • Assist with payroll processing and reporting as needed.
• HR & People Operations
  • Support tracking of employee leaves of absence in coordination with the PEO.
  • Maintain accurate and timely records in HR systems.
  • Partner with internal teams to improve efficiency of HR and operational workflows.
• Administrative & Corporate Support
  • Provide general administrative assistance to corporate teams and executives, including scheduling, document preparation, and record-keeping.
  • Help organize meetings, prepare communications, and assist with day-to-day back-office operations.
  • Support cross-functional teams as necessary to ensure efficient internal operations.

Qualifications

• 0–2 years of experience in HR coordination, administrative support, or a related field
• Strong communication, organization, and interpersonal skills.
• Ability to handle sensitive information with confidentiality and discretion.
• Proactive, resourceful, and eager to learn.
• Proficiency with Microsoft Office and Google Workspace tools
• Proficiency with Adobe and Microsoft tools.
• Experience recruiting and screening.

Preferred Skills:

• Familiarity with HR processes such as payroll, onboarding, timekeeping, or employee relations.

What We Offer

• Opportunity to develop your career in Program Operations.
• Collaborative, inclusive, and employee-focused culture.
• Competitive entry-level salary and benefits package.

Salary: $45,000 - $50,000 commensurate with experience