Program Coordinator, Corporate & Foundation Relations

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Overview

As a member of the ODV Corporate and Foundation Relations team, the Program Coordinator, Corporate & Foundation Relations (CFR) supports efforts to strengthen and maintain relationships with corporate and foundation donors to Yale's academic priorities and associated institutes, centers, and units. Reporting to the Program Manager, Corporate & Foundation Relations, and in coordination with unit colleagues, the Program Coordinator:

• Assists with drafting acknowledgment letters, stewardship reports, briefings, prospect profiles, general correspondence, and other documents for foundations and corporations, or other prospects assigned to CFR.
• Maintains and contributes to tracking systems for requests for proposals (RFPs), correspondence, and award reporting to CFR prospects and donors.
• Coordinates with Development colleagues and other campus stakeholders to gather information and ensures timely preparation and submission of financial and/or narrative reports on gifts and grants.
• Maintains accurate and up-to-date records on solicitations, donor outreach, proposals, funding opportunities, and awards in the university's alumni/donor database, Hopper, and other databases and filing systems.
• Aids in the processing and tracking of CFR contributions classified as gifts and grants.
• Leverages Hopper to generate reports on prospect pools summarizing giving, status, affiliation, and other data.
• Coordinates activities such as campus visits, site visits, and gift officer travel to foundation and corporation prospects.
• Provides support to gift officers and other staff in other activities related to the University's CFR development efforts.

The following principal responsibilities are generic in nature. Applicants will find the information in this Overview to be most relevant to the needs of the position.

Required Skills and Abilities
1. Strong verbal and written communication skills. Strong interpersonal skills. Excellent attention to detail. Cover letter required with application.

2. Strong information management and computer skills. Demonstrated proficiency using database systems to produce reports and other analysis.

3. Professionalism, maturity, and ability to maintain strict confidentiality.

4. Ability to prioritize work, multi-task, and meet deadlines in a fast-paced environment. Strong organizational and problem-solving skills. Ability to initiate and apply creative solutions.

5. Ability to work well independently and as part of a team.

Preferred Skills and Abilities
1. Experience in a university setting or with development work.

2. Familiarity with Yale.

3. Familiarity with fundraising databases.

4. Working knowledge of gift and grant administration at Yale is highly desirable.

Principal Responsibilities

1. Drafts a variety of written materials, including detailed individual prospect briefings and endowed gift agreement, proposals in support of specific University initiatives and internal and external correspondence that conforms to the style and voice of the sender. 2. Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other University officials. Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects. 3. Prepares reports on prospect pools summarizing giving, status, affiliation and other data points, as needed. 4. Assists in the coordination of special events, including dedications, donor recognition events and celebration of special initiatives to ensure timely and successful completion of the proceedings. 5. Designs and produces ad hoc reports based on data extracted from primary databases to support fund raising programs. 6. Oversees stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale. 7. Supports fundraising directors and gift officers in a range of additional activities related to the University’s development effort, as needed. 8. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

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Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.

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