Project Administrator - PMO

Project Administrator - PMO

Location: Dublin Cork or Galway

Join Us in Shaping the Future of Project Delivery

Tetra Tech Ireland is seeking a Project Administrator to provide high-quality coordination and administrative project support across a diverse portfolio of engineering, environmental, infrastructure and consultancy projects in the Republic of Ireland.

This is an excellent opportunity to join a collaborative, multidisciplinary environment where your organisation, attention to detail and ability to keep information moving will make a meaningful contribution to project success.

Purpose & Scope of the Role

The Project Administrator will provide effective administrative and coordination support to Project Managers, technical specialists and wider project teams.

The role will help ensure that project information, documentation, meetings, reporting and administrative processes are managed efficiently and consistently. The successful candidate will work across multiple projects and collaborate with internal teams, clients, contractors, suppliers and other stakeholders.

Core Capabilities

• Set up and maintain project files, registers, trackers, ensuring documentation is accurate, current, accessible, appropriately filed and version controlled.
• Manage and organise project diaries / calendars, meetings, workshops and client meetings.
• Assist in the development of procurement documentation and quotation requests.
• Provide reliable day-to-day support across multiple projects, coordinating meetings, agendas, minutes, actions, workshops, site visits and other project activities.
• Maintain schedules, action logs, risk registers, deliverables trackers and other project controls, proactively monitoring actions, priorities and deadlines through to completion.
• Support project reporting, presentations, progress updates, tender submissions, fee proposals, project mobilisation and close-out activities.
• Support purchase orders, invoicing, timesheets, cost records and associated project financial administration, maintaining accurate and timely records.
• Manage competing priorities across one or more projects, working independently where required and ensuring key activities and deadlines are effectively planned and controlled.
• Communicate professionally with Project Managers, technical teams, clients, contractors, suppliers and other stakeholders, facilitating effective information flow across multidisciplinary teams.
• Apply strong attention to detail and company procedures, taking ownership of tasks, identifying issues and improving administrative and document-control processes. Demonstrate proficiency in Microsoft Office and familiarity with project management, project controls and document-control processes.

Qualifications & Experience

Expected:

• Previous experience in a project administration, business administration, document-control or coordination role.
• Experience of working within an engineering design consultancy, environmental, construction, infrastructure, energy or professional-services organisation.
• A qualification in business administration, project management or a related discipline.

Beneficial:

• Experience using SharePoint, Power BI, Aconex, ProjectWise or similar document-management and project systems.
• Experience supporting purchase orders, invoicing, timesheets, budgets or project cost tracking.
• Knowledge of integrated-management systems, controlled document procedures, and auditing.

Working Environment

This is a permanent position based in Dublin, Cork, or Galway. The successful candidate will support Project Managers and multidisciplinary teams across a range of business sectors and engineering projects to ensure that project documentation is controlled, consistent and to a high-quality in accordance with Tt standards.

Occasional engagement with project sites, clients, suppliers or contractors may be required depending on project requirements. Working arrangements, including office attendance, project-site requirements and any potential hybrid or flexible working options, will be agreed in line with business and project needs.

What We Offer

Access accredited training, career development, coaching and mentoring, with clear progression pathways and opportunities to work on major infrastructure and engineering projects. You will join an inclusive, flexible workplace that values diverse perspectives and employee wellbeing.