Project Billing & Accounting Coordinator

Job Description:

We are looking for a detail-oriented Project Billing & Accounting Coordinator to manage the end-to-end invoicing process for our clients and provide billing support to Project Managers. The role will be responsible for preparing and issuing accurate client invoices, responding to invoice-related inquiries, coordinating with internal teams to resolve billing matters, and ensuring that project billing requirements are met accurately and on time. The ideal candidate will be organized, highly accurate, and comfortable working independently while collaborating with Project Managers, clients, and internal teams.

Key Responsibilities:

• Prepare, review, and issue client invoices accurately and on time.
• Act as the primary point of contact for client inquiries and requests related to invoices and billing.
• Support Project Managers with all billing and invoicing-related matters.
• Review project timesheets, billing information, contracts, and supporting documentation to ensure accurate invoicing.
• Identify and resolve billing discrepancies and coordinate with relevant teams when clarification is required.
• Maintain accurate billing records and ensure proper documentation of invoicing activities.
• Follow up on outstanding billing requirements and ensure timely completion of the invoicing cycle.
• Use Excel and Microsoft 365 tools to analyze and manage billing data.
• Ensure invoices comply with applicable client contracts and project billing requirements.
• Contribute to improving billing processes and take on additional responsibilities as the business grows.

Requirements:

• Minimum 3 years of accounting experience.
• Minimum 1 year of project billing/invoicing experience.
• Excellent English language is a MUST.
• Strong Excel skills (formulas, PivotTables, data analysis).
• Proficient in Microsoft 365 (Outlook, Excel, Teams, SharePoint).
• Ability to work 3:00 PM - 12:00 AM EET
• Strong written and verbal communication skills.
• Excellent organizational, time management, and follow-up skills.
• Experience with project accounting, timesheets, and contract billing requirements is a plus.
• Experience supporting engineering, consulting, construction, or government contracting projects. (preferred)
• Knowing QuickBooks is a plus.
• Hybrid work (2 days at office & 3 days remotely)