Project Coordinator & Administrative Assistant
Nova eCommerce Group | Remote
Starting Pay: $3–$5 USD/hour, based on experience
About Nova eCommerce Group
Nova eCommerce Group is a fast-growing marketplace growth agency helping brands launch, manage, and scale across Amazon, Walmart, TikTok Shop, and other ecommerce marketplaces.
We are looking for a highly organized, ambitious, and proactive Project Coordinator & Administrative Assistant to help keep our team, client projects, and internal operations running smoothly.
This is not a role for someone who simply waits for instructions. We are looking for someone who notices what needs to be done, follows up without being asked, keeps projects moving, and takes pride in creating organization.
There is significant opportunity to grow within Nova for someone who demonstrates strong ownership, reliability, and leadership potential.
What You'll Be Responsible ForProject & Trello Management
• Review Trello boards daily to ensure tasks are progressing and deadlines are being met
• Create, assign, organize, and update Trello tasks
• Follow up with team members on overdue or upcoming deliverables
• Make sure tasks contain the information, files, links, and instructions needed for completion
• Help identify missing tasks, deadlines, or next steps before they become problems
• Maintain clean, organized, and accurate project boards
Client Onboarding & Organization
• Assist with onboarding new clients into Nova's systems and workflows
• Create and organize client folders, Trello boards, Slack channels, documents, etc
• Ensure onboarding requirements and deliverables are completed on time
Google Drive & File Management
• Maintain an organized Google Drive structure across clients and internal departments
• Create, restructure, and organize folders and files
• Upload and properly categorize documents and assets
Administrative & Financial Support
• Assist with email and administrative management
• Coordinate monthly client invoicing
• Calculate monthly commissions and variable fees for client invoices
Marketing & Social Media Support
• Assist with scheduling and publishing social media content
• Help create and organize basic social media content
• Maintain content calendars and track posting schedules
• Write captions and coordinate assets needed for upcoming posts
Who We're Looking For
Required:
• At least 1 year of administrative, project coordination, or project management experience
• Excellent written and verbal English communication skills
• Extremely organized with strong attention to detail
• Ability to manage multiple projects, priorities, and deadlines simultaneously
• Proactive and comfortable following up with others
• Strong problem-solving skills and ability to work independently
• Reliable, responsive, and accountable
• Comfortable learning new software and processes quickly
• High level of ambition and desire to grow professionally
Highly Preferred:
• Previous experience using Trello for project or task management
• Experience with Google Drive and Gmail
• Experience supporting an agency, ecommerce company, or client-service business
• Experience with social media scheduling or content creation
You'll Be Successful at Nova If You...
- You don't wait until someone asks whether something is overdue—you already know.
- You enjoy turning messy folders, projects, and processes into organized systems.
- You communicate clearly when something is missing, blocked, or at risk of missing a deadline.
- You can receive an objective and figure out the next steps rather than needing every step explained.
- Most importantly, you take ownership. If something falls within your area of responsibility, you make sure it gets across the finish line.
Compensation & Growth
Starting compensation: $3–$5 USD/hour, depending on experience and demonstrated skill level.
Nova is growing, and we want this person to grow with us. Someone who excels in this position can take on increasing responsibility across project management, operations, client coordination, and team leadership.
We value people who demonstrate initiative and measurable performance, and there is significant room for increased responsibility and compensation as you prove your ability to operate at the next level.
Why Join Nova?
• 100% remote work, flexible working schedule with required hours of 7pm -12am PKT / 7am - 12pm PST
• Work with an international ecommerce team
• Exposure to Amazon, Walmart, TikTok Shop, and growing consumer brands
• Opportunity to learn project management and ecommerce operations
• Significant opportunity for professional growth
• Increasing responsibility for high performers
• Collaborative, fast-moving environment where great ideas are encouraged
How to Apply
Please email [email protected] with the following:
- A short introduction about yourself and your relevant experience using Trello to manage projects
- An example of a time you noticed something needed to be done and took action without being asked
- Your desired hourly rate within the $3–$5 USD/hour range
- Your resume
Important: Add the word NOVA to the subject line of your email so we know you carefully read the full job description.
- We're looking for someone who wants more than another freelance assignment. We're looking for someone who wants to become an important part of a growing team and build their role as Nova continues to scale.