Project Coordinator (AI Projects)

Company Description

UniWattAI is an applied AI company building intelligent agents that turn data into autonomous decisions and real-world action. Our software goes beyond analytics and dashboards: it reasons, predicts and acts, helping organizations automate complex operations at scale. We combine AI research with production engineering, and we design every system to be secure, reliable and ready for enterprise use. We work with enterprise and public-sector clients to bring AI from idea to production.

Role Description

We’re looking for a Project Coordinator to keep our AI projects running smoothly from kickoff to delivery. This is a full-time hybrid role based in Athens, with flexibility for partial work from home.

You’ll be at the center of how we deliver: planning timelines, coordinating our AI and engineering teams, keeping clients and partners informed, and making sure every deliverable goes out on time and to a high standard. You won’t build the AI systems yourself, but you’ll understand what the team is delivering and make sure it happens. If you enjoy bringing order to complex work and want to grow your career in the AI industry, we’d like to hear from you.

Responsibilities

• Plan and track project timelines, milestones, deliverables and budgets
• Coordinate internal teams and external partners to keep work on schedule
• Organize and run project meetings, and prepare agendas, minutes and action items
• Act as the day-to-day point of contact for clients and partners
• Prepare progress reports, deliverable documents and project presentations
• Support the preparation of proposals and tender submissions (timelines, administrative documents, compliance checks)
• Identify risks and issues early and escalate them with clear options
• Support the administration and reporting of funded projects (EU and national programs)

Qualifications

• BSc in Business Administration, Management, Economics, or a related field; degrees in Engineering or Computer Science are also welcome
• 1+ years of experience in project coordination or project management, ideally in tech or consulting
• Strong knowledge of Microsoft Office, especially Excel, Word and Outlook
• Familiarity with AI, software or cloud projects
• Excellent written and verbal communication in Greek and English
• Strong organizational skills and attention to detail
• Comfort working with technical teams and understanding technical topics
• Ability to manage several projects and priorities at the same time

Nice to have

• MSc in a relevant field (e.g., MBA, Project Management)
• Advanced Microsoft Excel skills (formulas, pivot tables, tracking sheets and reports)
• Experience with public-sector tenders or EU-funded projects (e.g., Horizon Europe, ESPA, RRF)

What we offer

• Competitive salary based on experience, shared transparently in the first call
• Certifications & trainings provided by the company
• Hybrid work with flexibility for working from home
• Work on real AI projects with enterprise and public-sector clients
• A clear growth path to a Project Manager role