Project Coordinator, Data & AI Program Office

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Project Coordinator, Data & AI Program Office

Data & AI function | Jersey City, NJ

ROLE SUMMARY

Data and AI function, New Jersey

Level: Analyst / Associate

Location: Jersey City, NJ (four days on-site, one day remote)

Experience: 2–5 years

Work Authorization: Must be authorized to work in the United States without current or future sponsorship

THE ROLE

Our client is standing up a program management function to run its portfolio of data, AI, platform, governance, and reporting initiatives. This role is the delivery layer of that function: the person who keeps the forums, the plans, the logs, and the reporting moving across several concurrent initiatives.

It suits a project coordinator, PMO analyst, or junior project manager two to five years in who has run a governance forum end to end and kept a RAID log that a director relied on. This is a standalone hire, not a rotational or graduate program: you will be expected to take ownership of the program cadence within the first few weeks.

WHAT YOU WILL DO

• Run the program cadence: schedule and prepare the Data & AI governance forums, Data Domain Working Groups, and steering committees – agendas, pre-reads, decisions and actions, and follow-up with owners.
• Maintain the RAID log (risks, assumptions, issues, dependencies), milestone plan, and change requests across several concurrent initiatives.
• Consolidate status from workstreams and regions into the weekly and monthly executive reporting pack; build and maintain the supporting dashboards.
• Coordinate audit and regulatory requests: identify owners, gather evidence, track to closure, and escalate where needed.
• Track Data Management Policy and Standard variances through intake and approval.
• Support capacity planning, KPI tracking, and benefits realization for the portfolio.

WHAT WE NEED FROM YOU

• 2–5 years as a project coordinator, PMO analyst, junior project manager, or business manager in financial services or consulting.
• Has run a governance forum end to end – agenda, minutes, actions chased to closure – and kept a RAID log that senior stakeholders relied on.
• Advanced Excel, PowerPoint to executive standard, and Outlook scheduling across senior calendars; working knowledge of MS Project, Jira, or Clarity.
• Writes clearly, follows up relentlessly, and is comfortable chasing people more senior than themselves.
• Comfortable in a regulated, four-days-on-site environment.

NICE TO HAVE

• Data governance or data management exposure: policies, standards, data domains.
• Agile or SAFe ceremonies.
• CAPM or PMP (certified or in progress).
• Power BI; audit or regulatory coordination experience.

WORKING ARRANGEMENTS

Four days a week on-site in Jersey City, NJ, and one day remote. Candidates must hold the right to work in the United States without current or future sponsorship.