Project Management Assistant

About the role

We're hiring a remote Project Management Assistant to support a consumer products creative team.

You'll make sure each new product is fully set up in our system and documented before the copy and design teams start work, and you'll help migrate our image and artwork library to a new asset management platform.

You'll report to the Director of Creative Operations and work with the creative, product development and operations teams.

Key responsibilities

Project setup
- Set up new project boards in our project management tool when a project kicks off.
- Fill in all relevant project details so each board is complete and accurate.
- Keep boards up to date as information changes.

Project intake review
- Review product briefs and kickoff forms as they come in.
- Confirm that everything the creative team needs is documented before work begins.
- Flag missing or conflicting information and follow up until it's resolved.

Digital asset migration
- Move product images and artwork from cloud storage into a digital asset or product information management platform.
- Ensure every file is accurately named, following established naming conventions.
- Save images in the correct order for each product.
- Track what's been migrated and flag any gaps or duplicates.

Project intake checklist
Before a project moves to the creative team, you'll confirm that key product information is complete and correct, including:
Product identifiers - SKUs and UPCs are entered for every item, with no duplicates or missing digits
Barcodes - Barcode files are current and match the UPCs
Colors - Each color option is listed with its color reference (such as Pantone)
Packaging files - The latest dielines are attached
Supplier contact - The vendor or factory contact is named
Compliance documents - Required compliance information, such as the chemical list, is filled in.

Skills

- Detail-oriented, organized and diligent person who can manage own workload independently, communicate clearly in written English, and work remotely in CST.

Experience with project management software such as Monday.com, Asana or Trello, or experience organizing large file libraries or using digital asset management tools, or background in consumer products, e-commerce or retail.