Project Management Officer

Project Management Officer (PMO)

Start date: ASAP

End date: 30 September 2027

Location: Brussels, Belgium

Work model: Hybrid — 50% on-site / 50% remote

Languages: Strong written and spoken English, as well as Dutch or French

Experience: Minimum 2 years of relevant experience

Context

We are looking for a proactive and well-organised Project Management Officer (PMO) to support a multi-workstream programme.

In this role, you will help ensure that commitments, deliverables, milestones and dependencies are followed up effectively across the programme. You will act as a central coordination point for day-to-day activities, working closely with stakeholders to keep planning on track, identify risks early and ensure actions are completed on time.

Responsibilities

-Track deliverables, milestones and deadlines across multiple workstreams.

-Proactively follow up with action owners to ensure commitments are delivered on time.

-Maintain and update action, decision, risk and issue logs (RAID logs), ensuring outstanding items are followed through to closure.

-Organise and facilitate recurring project meetings, working groups and steering committees.

-Prepare meeting agendas, minutes and follow-up actions.

-Escalate blockers, delays and unresponsive stakeholders to the Programme Manager or Sponsor when needed.

-Coordinate cross-team dependencies and ensure timely handovers between workstreams.

-Monitor adherence to the programme plan and timeline, identify deviations early and support corrective actions.

-Support resource planning and tracking, including follow-up with team leads on capacity and availability.

-Prepare status reports and dashboards for management and steering-committee audiences.

-Ensure the consistent use of programme documentation, templates and governance processes.

-Build effective working relationships with stakeholders to obtain timely input, sign-offs and deliverables.

-Act as the central point of contact for day-to-day programme-coordination matters.

Required Skills and Experience

-At least 2 years of experience as a PMO, Project Coordinator or in a similar project/programme-support role.

-Experience coordinating cross-functional stakeholders in a project or programme environment.

-Hands-on experience maintaining RAID logs and driving actions, risks, issues and decisions through to closure.

-Experience preparing status reports and dashboards for management or steering-committee level.

-Proficiency in Microsoft Office, particularly for reporting, tracking and presentation purposes.

-Strong organisational and planning skills, with excellent attention to detail.

-Strong written and verbal communication skills in English and Dutch or French.

-Ability to work independently, take ownership and remain aligned with broader programme objectives.

-Assertive and diplomatic approach, with the confidence to follow up persistently and escalate issues when deadlines are at risk.

-Strong stakeholder-management and relationship-building skills.

-Structured, proactive and solution-oriented mindset.

-Ability to remain calm and effective under pressure while managing multiple priorities.

Nice to Have

-Exposure to Agile/Scrum ways of working.

-Experience supporting large-scale, multi-workstream transformation programmes.

-Basic knowledge of process-modelling tools and notations, such as BPMN or Visio.

-Master’s degree, or equivalent professional experience.

Working Conditions

-Hybrid working model: 50% on-site and 50% remote.