Project Manager 2 - Facilities/Construction

Position overview:

This position is an employee of Stanford University, providing support to the Department of Energy (DOE) contract at SLAC National Accelerator Laboratory. The Design and Construction Services (DCS) group is seeking a Senior Project Manager to deliver world-class design and construction of facilities and infrastructure projects in support of world-changing scientific research and will be assigned as the CUIR Project Manager. This project manager will be responsible for planning, developing, procurement, design, construction, and close-out/transition to operations of project scope(s) ranging from $1M to $250M. SLAC currently has multiple ongoing projects to improve scientific research capabilities and to maintain existing infrastructure, including backbone utility systems and experimental spaces such as research laboratories, cleanrooms, and associated MEP systems.

The Senior Project Manager also could be assigned to one major project (>$34M) or several minor projects. Major projects at SLAC National Accelerator Laboratory include Department of Energy line-item projects such as the Critical Utilities Infrastructure Revitalization (CUIR) and the Linac Coherent Light Source-II-High Energy (LCLS-II-HE). Minor projects include a wide range of infrastructure improvements such as electrical distribution system repairs and upgrades, cooling tower replacements, roadways repairs and pipeline/culverts repair and replacements.

When serving on a major project, the Senior Project Manager is accountable to the Project Director or Infrastructure System Manager of the major project. When serving on minor projects, the Senior Project Manager is accountable to the Project Management Manager. The Senior Project Manager carries responsibility and authority for planning, coordinating and executing critical project scopes to ensure the project’s mission and program are met in terms of technical scope, cost, schedule and resources.

The successful candidate will liaise with a broad range of SLAC organization groups and stakeholders, including SLAC scientists and physicists, operations and engineering, finance and contracting, facilities maintenance experts and project managers of other systems. In addition, the senior project manager is responsible for coordinating the engineering and design process, managing A/E service design contracts and construction contracts during construction. The senior project manager is also responsible for presenting project information to DOE in Project Reviews, SLAC Project Assurance and Advisory Group[TN1] and regular monthly meetings attended by senior leaders.

Your specific responsibilities include:

• The primary focus on this position will be on delivering electrical, mechanical and civil infrastructure design and construction work scopes of the assigned major or minor project(s).
• Perform the full range of project management cycle on assigned project control accounts, including initiating, planning, executing, monitoring and controlling, and closing of all responsible WBS activities. Independently lead and direct work scopes and deliverables that involve functional integrations with multiple engineering systems and disciplines.
• Development and management of critical paths and schedules. This position requires detailed knowledge of project schedule, with a high level of awareness on interdependencies with other major projects' schedule and laboratory’s operation downtimes. Develop and maintain a project baseline.

• Managing projects to ensure the project meets its deliverables within cost, schedule, and technical expectations.

• Direct development of project execution plan, communication plan and acquisition strategy plans. Responsible for development of resources plan for assigned project control accounts, including level of effort for management, supporting labor, materials, and time required to complete the assigned project control accounts.

• Facilitate discussions and negotiations between SLAC stakeholders to drive consensus on project design and operation requirements.

• Perform technical oversight of the project. Oversee the work of subcontractors and Architects/Engineers consultants to successfully complete the assigned project control accounts. Ensure that project requirements are captured and the design meets the program requirements as established by the project stakeholders and approved project documentation. Develop and maintain project documentation.

• Organize and prioritize the work of the project team.

• Utilize approved project management system, processes and tools during design and construction to ensure alignment with SLAC Project Portfolio Management Office’s and DOE’s reporting requirements from an overall Project Status and Quality Assurance perspective. Ensure the use of standard DOE O 413.3B project management tools.

• Organize and hold design readiness and technical reviews. Identify and manage responsible project accounts’ risks and actively monitor mitigation measures to control cost, schedule, and scope. Identify and manage project risks and make critical decisions.

• Integrate Environmental Safety & Health (ES&H) considerations in planning, design and construction of facilities. Ensure implementation of SLAC ES&H policy and best practices in construction. Ultimately responsible for general contractor activities such as safety, configuration, cost and schedule control on assigned project control accounts. Execute the project in compliance with the National Environmental Policy Act (NEPA) and other applicable ES&H rules and regulations.

• Establish staffing needs and manage project resource requests.

• Foster a culture of safety and respect.

• Ensure that construction conforms to SLAC policies and engineering specifications under very dynamic working conditions.

• Interacts with DOE SLAC Site Office representatives along with the Project Director or Infrastructure System Manager to convey status of the project and proactively communicate challenges as they arise.

• Other duties may also be assigned.

• Given the nature of this position, SLAC is open to on-site and hybrid work options

Core Duties:

• Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.

• Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.

• Facilitate discussions and negotiations to drive recommendation consensus.

• Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders; orchestrate and lead change management methodologies underlying project success.

• These elements typically delineate the project management involved at this level: charter origination or scope identification and shaping, scope definition; # of disciplines /stakeholders to manage is across-university impact, and city, county constituents; risk-manage, control and report on risk associated with more complicated projects, affecting division or program as it relates to their project portfolio and risk sharing and control is skewed further to the project manager; project complexity involves synthesizing complex technical data and driving decisions; primary university relationship is at the senior associate/administrative dean, faculty and directors level; single project budget/scope accountability- up to $10M; cumulative budget/scope accountability over $10M.

Minimum Education:

Bachelor's degree in a related field

Minimum Experience:

Five years of related experience in management of projects with extensive size/complexity and moderate performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Highly effective written and oral communication skills to address a wide variety of audiences.

• Ability to productively assemble, engage, and lead cross-functional teams.

• Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.

• Ability to balance customer expectations with project reality.

• Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.

• Keen grasp of interpersonal and impact awareness.

• Depth of knowledge in technical discipline/domain needed to deliver projects.

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Drivers License Requirements

• Must possess and maintain a valid California non-commercial Class C Driver's License.

• Ability to drive day or night.

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.