Project Manager - Executive Assistant

Job Description This is a remote position. Our client is seeking a highly organized, strategic, and mission-driven Project Manager / Executive Assistant to support their CEO and Development Team. This is not a traditional EA role. It’s a hybrid position combining operations, project management, and donor relationship management within a nonprofit that has provided over 8,000 scholarships worldwide. Responsibilities Manage the CEO’s complex calendar and coordinate meetings with staff, board members, donors, and partners, ensuring alignment with strategic priorities. Handle email correspondence and inbox management when needed, filtering, prioritizing, and resolving with strong judgment. Provide strategic and operational support on the CEO’s initiatives, including light research, data entry, task tracking, and process improvements. Act as a project manager for key initiatives, keeping timelines, priorities, and stakeholders aligned. Support donor communications, grant-related tasks, and stewardship projects like impact updates and student stories. Research donor prospects and maintain an updated, actionable pipeline. Build and nurture donor relationships through personalized, strategic communication. Coordinate travel, events, and itineraries for the CEO. Maintain CEO’s professional materials (bio, headshots, awards, thought leadership). Assist with board management: scheduling, onboarding, and tracking member terms. Recommend and implement tools, automations, and workflow improvements without relying solely on AI. Requirements 3+ years as an Executive Assistant, Operations Coordinator, or Project Manager, ideally in nonprofits, social impact, or startups. Experience in client-facing, donor-facing, or high-level stakeholder roles. Excellent organization and time management skills, with the ability to handle high volume in a fast-paced environment. Strong logical thinking, strategic judgment, and the ability to connect day-to-day tasks with the bigger picture. High autonomy, ownership, and initiative. Proficiency with Google Workspace and familiarity with Salesforce or similar CRMs. Tech-savvy and comfortable with modern tools, while maintaining independent critical thinking (not AI-dependent). High emotional intelligence, charisma, and professionalism. Qualifications Systems thinker who thrives on structure, clarity, and process improvements. Clear, adaptable communicator for donors, board members, staff, and students. Calm under pressure and strong at prioritizing. Genuine interest in education equity and mission-driven leadership. Benefits Full-time, fully remote role. Opportunity to contribute to a high-impact organization changing students’ lives. Collaborative, growth-oriented culture.