Project Manager to VP of Fundraising

Position Summary

The Project Manager for the Vice President of Fundraising is a Christ-centered professional who provides direct support to the Vice President of Fundraising and helps build the systems, processes, and operational structure needed for a growing fundraising department.

This role has ministry-wide impact and requires a highly organized, proactive, and detail-oriented individual who can manage multiple priorities, coordinate complex projects, and follow through on key initiatives with speed, accuracy, and excellence.

Working closely with the VP of Fundraising, this individual will help translate strategic priorities into action, strengthen departmental operations, provide support for key ministry relationships, and ensure the fundraising team is equipped with the tools and resources needed to succeed.

The ideal candidate demonstrates a heart for the ministry, sound judgment, strong project management skills, the ability to solve problems, and bring structure to evolving priorities.

Key Responsibilities

1) Administrative and Special Project Support

· Provide direct administrative and special project support to the VP of Fundraising ensuring priorities and initiatives move forward in a timely and effective manner.

· Coordinate schedules, prepare for team meetings, track follow-up items, and facilitate team communication as needed.

· Serve as a key point of coordination between the VP of Fundraising and internal teams and other stakeholders.

2) Ministry Partner and Strategic Relationship Support

· Assist in developing and coordinating personalized touchpoints for strategic ministry partners and individuals within the President's Executive Portfolio.

· Help plan and execute relationship-building touchpoints and communications that strengthen ministry partnerships.

· Coordinate with internal teams to ensure executive level ministry partners receive timely, thoughtful, and consistent communication and engagement.

· Track key relationship-related activities, commitments, and follow-up items in Virtuous (CRM) to ensure accurate record keeping and a high standard of partner care.

3) Department Development and Project Management

· Support the VP of Fundraising in building and refining the systems, processes, and workflows needed to establish an effective and scalable fundraising department.

· Coordinate the implementation of new tools, systems, and processes that improve team efficiency, communication, accountability, and effectiveness.

· Organize and maintain shared team documents, resources, and records to ensure information is accessible, accurate, and current.

· Coordinate departmental updates and communications to promote alignment, transparency, and collaboration across the fundraising team.

· Assist in monitoring routine department operations and identifying opportunities for improvement.

4) Team Onboarding and Operational Coordination

· Assist with planning and coordinating onboarding for new Fundraising team members, ensuring they have the information, tools and resources needed to succeed.

· Facilitate requests for new fundraising collateral materials and coordinate the review and updating of existing materials.

Character Qualities

• Creative
• Critical thinker
• Team player
• Proactive
• Clear communicator
• Detail-Oriented

Qualifications

• Personal, growing relationship with Jesus Christ
• Agreement with, and adherence to PreBorn!’s Statement of Faith and Code of Christian Conduct
• 100% pro-life
• Willingness to intercede before God for the ministry of PreBorn!
• Ability to work under pressure, meet deadlines and to work efficiently on a team while having strong self-management skills
• Adaptability and flexibility to different organizational and management requirements
• Ability to write with accurate proofreading skills
• Ability to work effectively with a team
• Ability to anticipate needs and prioritize tasks accordingly
• Ability to anticipate team and organizational needs and calculate risks when dealing with administrative and operational tasks

Experience

• Significant experience in Microsoft Office, administration, databases, design, print & mail operations, and management of an office
• Exceptional ability & desire to manage detail in simultaneous projects on an ongoing basis
• Proven analytical and organizational skills to ensure data and programmatic integrity
• Experience establishing and conservatively managing budgets