Proposal Manager II

Job Summary

Proposal Manager II is responsible for and takes ownership of the management of written Federal Government proposals and related support processes, to develop compliant, comprehensive, and compelling proposals. Works closely with the Director of Proposal Development, Business Line Manager, Capture Manager, and other Proposal Managers/Proposal Coordinators to refine the Capture Plan and Proposal Development. Manages the proposal team and provides expertise in proposal development to implement a winning approach.

Bristol Alliance of Companies (Bristol) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native Culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Functions

• Responsible to interpret, manage, and develop Federl Government (primarily DoD) proposal responses from the RFP to Final Submission.
• Analyze RFP requirements vs company ability to provide input in the final go no-go decision.
• Manages, coordinates, and develops all phases of the company’s proposal process to include managing all resources essential to the execution and delivery of an on-time and compliant proposal.
• Reads, interprets, and analyzes RFP requirements.
• Develops proposal strategy, including issues, features, benefits, and proofs.
• Organizes the proposal team and manages resources and schedules on a day-to-day basis.
• Supervises and provides leadership to the proposal team, including Proposal Coordinators and Proposal Writers.
• Develops proposal management tools to include compliance matrix and fulfills requirements through proposal development efforts.
• Assists with proposal writing and/or identifies subject matter experts that can effectively contribute to responding to proposal requests. Recruits/guides Proposal Coordinators and writers as needed to perform specific proposal-related tasks.
• Manages proposal submittal, logistics, and delivery of the final document.
• Contributes to updating the proposal database(s) to include final resumes, project descriptions, and past performance in accordance with the proposal close-out process.
• Proactively and independently develops, maintains, and continuously applies proposal planning processes to include directive, outlines, schedule, budget, storyboards, win themes, action items, statement of work analyses, etc.
• Leads effective, results-driven proposal preparation, kickoff, and review meetings. Develops/maintains proposal calendar and sets status proposal meeting with team. Obtains buy-in on defined assignments, draft schedules, and deadlines described in the proposal directive.
• Participates in the conceptualization and development of winning themes and discriminators.
• Develop targeted questions and interview technical and program staff to extract the critical information necessary to develop technical and managerial solutions.
• Works with senior staff to develop and review storyboards/proposal outlines to ensure proposal sections address requirements and meet customer page limits.
• Performs final quality check of all proposal sections and volumes of proposals from Technical Staff and Proposal Writers/Section Leads.
• Obtain review from senior staff for accuracy, consistency, and meeting all RFP/solicitation requirements throughout each proposal section and volume.
• Manages and reviews post-proposal activities including Final Proposal Revisions (FPRs), Evaluation Notices (Ens), lessons learned, client debriefs and document archiving.
• Utilizes prior knowledge and experience to help lead, inform, and share lessons learned to those preparing proposals.
• Able to author, with guidance as necessary, various proposal sections to include past performance, key personnel, management, safety, and quality.
• Other duties as assigned.

Competencies

• Basic knowledge of the principles and practices of proposal development, including technical research, writing, and editing.
• Ability to translate complex concepts into a straightforward approach including conceptualizing graphs and text formats.
• Demonstrated ability to control schedule requirements and meet deadlines.
• Exceptional written/verbal communication, teamwork, flexibility, organizational capacity, ability to motivate, and a solution-based attitude.
• Excellent interpersonal skills with all levels of management, staff, and clients.
• Demonstrated management experience.
• Ability to gather and analyze data, reason logically and creatively, draw conclusions and make appropriate recommendations.
• Ability to prioritize and organize, work well under stress, meet deadlines.
• Ability to perform tasks in a safe and responsible manner.
• Ability to perform tasks in a safe and responsible manner.
• Strong skills using Microsoft Office Suite (Word, Excel, Outlook, PPT, Visio), Adobe Professional and Adobe Creative Suite (InDesign, Illustrator, etc.)

Required Education and Experience

• High school diploma or GED.
• Minimum 10 years of experience in proposal development, coordination and management.
• Minimum of 5 years of experience of federal proposal management and writing experience.
• Department of Defense and federal Government (construction, fuel systems, engineering, etc.) industry experience.
• Valid driver’s license.

Preferred Education and Experience

• Bachelor’s degree.
• Proposal development/management in the Architectural/Engineering/Construction industry.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Position is primarily based in an office environment, with occasional exposure to varying noise levels that may require clear and auditable communication.
• Position may involve working in conditions that require prolonged periods of sitting, frequent use of computers and office equipment and collaboration in shared workspaces.
• Position will involve exposure to standard office equipment factors such as printer toner, paper dust, artificial lighting, and temperature variations due to air conditioning or heating systems.
• Position requires close visual focus for tasks such as operating a computer, reviewing documents and performing detailed analytical work.

Physical Qualifications
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Mobility: must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.
• Hearing: must be able to hear audible safety alarms.
• Visual Acuity: must be adequate to perform the above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.
• Lifting: must be able to exert up to 50 pounds of force occasionally and up to 20 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Benefits

Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health plan including medical, dental, vision, life, short-term disability insurance, and 401(k) plan with employer match.

Equal Opportunity Employer Statement

Bristol companies are equal opportunity employers and offer any available positions to all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applies to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.

Bristol grants employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L. 93-638.

Disclaimer

This job description is not intended to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

This job description is not a contract or employment. It does not promise or guarantee any particular benefit or specific action. All employment with Bristol is “at-will” which means that Bristol or employee can terminate the employment relationship at any time with or without cause.