Pulmonary Secretary

POSITION TITLE: Secretary

DEPARTMENT: Pulmonary

REPORTS TO: Department Administrator

LOCATION: HSC

RESPONSIBILITIES:

Under general supervision, will provide all
aspects of secretarial support.
Maintains calendar for division faculty, coordinates schedules, travel
arrangements, meetings, and conferences.
Other related duties as required.

Services as Liaison between Pulmonary,
Critical Care and Sleep Medicine physicians with other department agencies and public.

Coordinate and maintain outreach clinic
physicians ‘schedules, pull charts and preps these both at Regency Outreach and
Main Pulmonary office.

Completes death certificates.

Currently maintains calendar for up to eight
physicians.

Assists in coordinating additional division
physicians’ clinical and academic calendars.

Compile faculty time away (i.e. Sick, vacation, travel) monthly, and reports
to manager.

Assist in making arrangement s for travel,
meetings, and conferences.

Coordinates and provide documentation for
Grand Rounds given by division faculty/guests.

Tracks faculty mileage to Outreach Clinics
for reimbursement.

Assists with fellowship documentation,
assignments and scheduling.

Assists with academic filing.

Assists when requested, Division and
Chairman’s office with special projects.

Maintains strictest confidentiality.

Jobholder must demonstrate current
competencies applicable to the job position.

Performs all other duties as assigned.

QUALIFICATIONS:

·
High school diploma or equivalent.

·
Associate degree preferred.

·
Excellent verbal and written communication skills; able to compose own
correspondence and ability to gain the confidence of others.

·
Must be able to type 60 WPM.

·
Excellent interpersonal skills to work appropriately with physicians,
nurses, administration and ancillary personnel.

·
Mastery of accepted general office practices and knowledge of protocols
unique to each division.

·
Ability to perceive and understand broad objectives and to organize
time, and material toward it.

·
Ability to multitask.

·
Must have advanced knowledge of work processing concepts, spreadsheet
program and database (Word, Excel, Outlook, and Power Point).

·
Must be ambitious and a flexible self-starter.

·
Minimum of one-year experience in a medical office setting.

·
Must have experience with medical terminology.