Purchase-to-Pay Coordinator (*1 Year Contract*)

Who are we?

We are a growth-oriented company that own and operate the highest quality rental communities across Canada. We offer our residents attractive, comfortable and secure homes and are constantly seeking talented individuals to join our team.

Our employees are essential to the success of our communities and we consider them our most valuable assets. We proudly invest in our employees’ learning and growth through our Mentorship Program and our Leadership Development Program, offered in partnership with Concordia University. As a recognized 2025 Mercer Best Employer, we are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. This is reflected in the incredible progress we've made in raising our Engagement Score above the Canadian Top Quartile. It's a testament to the dedication of our people across the country. Together, we will continue to raise our levels of employee engagement.

Position Summary: The Purchase-to-Pay Coordinator supports end-to-end transactional activities within the Procure-to-Pay (P2P) process, ensuring accurate purchase order management, invoice resolution, and policy alignment across CAPREIT’s national portfolio. This role provides hands-on support to sites, vendors, and internal teams to maintain purchasing accuracy, policy compliance, and financial accountability.

Key Responsibilities:

• Manage PR/PO lifecycle: review, generate, modify, and ensure alignment with policies and procedures and approvals
• Ensure correct purchasing method, vendor and price agreement, if applicable, is applied to purchase request
• Monitor and resolve invoice discrepancies; track payment status and escalate issues as needed
• Review spend vs. budget with Operations; support Capex reclassification in coordination with Property Accounting where applicable
• Follow up on outstanding receipts and promote timely goods receipt entries
• Process GRIR (Goods Receipt/Invoice Receipt) write-offs in coordination with Finance and update delivery dates on POs
• Communicate with vendors as required to ensure order acknowledgment and goods/service delivery
• Request updates to vendor master and item master info records as required
• Deliver site and vendor training on P2P processes, forms, and compliance requirements
• Provide SAP process support and troubleshooting for purchasing-related transactions
• Review P2P dashboard metrics and communicate key updates to Operations teams
• Support month-end accruals and ensure accurate financial reporting
• Enforce purchasing policies, approval workflows, and exemption protocols

Qualifications:

• College diploma or Bachelor’s degree in Business Administration, Finance, or related field
• 2–4 years of experience in purchasing, procurement, or accounts payable—preferably within real estate or property management
• Strong working knowledge of SAP or similar ERP systems
• Familiarity with P2P processes, and invoice matching
• Excellent attention to detail and organizational skills
• Strong communication and interpersonal abilities for cross-functional collaboration
• Ability to train and support site teams and vendors on purchasing protocols
• Proficiency in Microsoft Excel and dashboard reporting tools.

• Bilingualism in French is considered an asset.

Compensation & Work Arrangement:

• Competitive Base Salary between $52,000 - $58,000.
• Hybrid Work Model: Minimum 3 days a week in the office.