Quickbooks Online Specialist

We are hiring a full-time QuickBooks Online Specialist to support a growing commercial laundry company serving hundreds of business accounts across New York. This role combines accounting, systems management, and project coordination, with a strong focus on building and maintaining the company's financial infrastructure. You'll be responsible for setting up and optimizing QuickBooks Online, organizing client billing information, managing reconciliations, and ensuring the company's accounting systems remain accurate and up to date as the business grows.

The ideal candidate has a strong accounting background, extensive QuickBooks Online experience, and the ability to build processes and systems from scratch. We're looking for someone proactive, independent, and highly detail-oriented who can take ownership of the company's accounting infrastructure without constant supervision. This is an internal, non-client-facing role. Full-time. Fully remote. Must be ENGLISH-SPEAKING.

Hours: 9am–5pm EST.

Salary: $2,000/mo

Key Responsibilities

• Build, implement, and maintain an organized accounting system in QuickBooks Online to support the company's growing client base.
• Organize financial information for 100+ client accounts, ensuring billing histories, payments, and account details are accurate and easily accessible.
• Set up and manage recurring monthly billing processes, tracking outstanding invoices, payments, and account balances.
• Work closely with the AR/AP team members to maintain accurate financial records and ensure smooth accounting operations.
• Manage and maintain QuickBooks Online and its integration with Method, the company's third-party billing platform.
• Perform weekly and monthly reconciliations, identifying discrepancies and ensuring financial accuracy.
• Create efficient workflows that allow team members to access client information, add notes, and track account activity.
• Develop and document accounting processes and SOPs to improve efficiency and support the company's growth.
• Proactively identify gaps in the existing accounting infrastructure and implement improvements without constant supervision.
• Generate financial reports and maintain accurate, up-to-date accounting records for leadership.

Key Qualifications

• 3+ years of experience in accounting, bookkeeping, or financial operations.
• Extensive hands-on experience with QuickBooks Online, including system setup, reconciliations, and recurring billing or other cloud-based software.
• Strong understanding of accounts receivable, accounts payable, and general accounting principles.
• Experience building, implementing, or improving accounting systems and workflows.
• Strong organizational and project coordination skills, with the ability to independently manage system implementation and ongoing maintenance.
• Highly detail-oriented, proactive, and comfortable taking ownership of processes in a growing business.
• Experience working with accounting software integrations and managing large volumes of financial data.
• Must be ENGLISH-SPEAKING and have a working computer with high-speed internet.

Nice to Have

• Experience with Method CRM or similar QuickBooks integrations.
• Background working in startups or growing businesses where accounting systems needed to be built from scratch.
• Familiarity with recurring billing models or service-based businesses.