R&D Purchasing and Payment Operations Specialist

Job Description Summary

This role is accountable for compliance approval, purchasing and payment management for all invoices for PDx R&D

Job Description

Roles and Responsibilities

• Accountable for local application of No PO No Pay policy ensuring that all orders are raised in Agora Purchasing System prior to work being committed, and before payment is made.
• Key user of AST compliance system & R&D point of contact for compliance team.
• Ensure all relevant R&D contracts have pre-approval within these systems prior to any work being committed to, and that invoices are approved appropriately prior to being paid
• Document Compliance Systems and Processes as applicable to R&D processes.
• Work with compliance team to resolve any issues arising.
• To provide cover for PDx Operations Specialists in different locations
• Provide reports on PO status identifying potential invoicing or payment issues as required.
• Work with Finance and Project teams to resolve issues of late or non-payment.
• Work with finance and sourcing to ensure vendor POs and Invoices have the correct payment terms.
• As required raise sundry invoices to 3rd party vendors or internal recharges to other GE sites to cross charge internal labour costs and direct project expenditure
• As required provide support on other R&D Operations activities

Quality Specific Goals:

• Aware of and comply with the GEHC Quality Manual, Quality Management System such as GMP and GLP and applicable laws and regulations as they apply to this job type/position.
• Complete all planned Quality & Compliance training within the defined deadlines.
• Identify and report any quality or compliance concerns and take immediate corrective action as required.

Qualifications:

• High school diploma, GED or local equivalent and 3 years of experience working in a corporate environment
• Strong operational background from similar processes.
• Strong written and oral English communication skills

Preferred Qualifications:

• A self-starter able to work on own initiative and well in a team environment
• The ability to understand local business issues, articulate the issue to colleagues and to provide potential solutions to these issues.
• The ability to review data and to identify potential issues
• Excellent administrative and interpersonal skills, with ability and confidence to work effectively across multiple project teams
• Knowledge of Excel and Powerpoint

Additional Information