Relomote
Industry FT logo

Real Estate Project Coordinator

Industry FTReal Estate & Property
Hiring from
Ecuador
Work type
Hybrid
Posted
Apply for this job100% free

618,302 remote jobs, straight from company career pages

100% free · New jobs every minute

Show job description

We’re Hiring: Real Estate Project Coordinator
Full-time | Hybrid | Quito, Ecuador

About Us
AxisKey (formerly Industry FinTech) is on a mission to transform the world of private capital markets. Our proprietary platform powers how firms raise capital, engage investors, and manage operations with transparency, compliance, and efficiency.

AxisKey helps real estate firms, private equity groups, and emerging fund managers modernize and structure their capital-raising operations. We’re building a high-performing team in Ecuador to support our global growth.

About Townbridge

Townbridge is one of AxisKey’s clients, an Austin, Texas-based real estate developer focused on build-to-rent lifestyle communities and the commercial properties that support them. The company develops master-planned communities, multi-family and single-family homes, and micro-home neighborhoods.

This role supports Townbridge. You’ll be part of the AxisKey team in Quito, coordinating Townbridge’s real estate projects and working directly with its U.S.-based leadership.

The Axis Way:
At AxisKey, our culture isn't just something we talk about; it's how we work every day. We call it The Axis Way, and it guides how we collaborate, make decisions, and support one another.
Our Why
We exist to empower the entrepreneurial spirit by expanding access to the capital that fuels it.
Our Values
  • Trust Above All
  • Builder Mindset
  • Own the Outcome
  • Raise the Bar
  • Feel Safe to Explore
  • Collective Strength
If you're excited by our purpose and see yourself living these values every day, we'd love to meet you!
The Role

As our Real Estate Project Coordinator, dedicated to our client Townbridge, you'll plan, coordinate, and oversee real estate projects from initial evaluation through completion. You'll manage timelines, budgets, vendors, contractors, documentation, and internal stakeholders to ensure projects are delivered on time, within budget, and according to operational and business requirements.

We're looking for someone who is highly organized, proactive, financially aware, and comfortable coordinating multiple stakeholders and projects at the same time.

What You’ll Do

  • Manage projects from planning and due diligence through execution, closeout, and handover to operations, including final inspections and punch lists.
  • Develop and maintain project plans, schedules, budgets, milestones, and trackers, keeping clear priorities across multiple projects at once.
  • Coordinate office openings, relocations, expansions, renovations, and improvement projects, including site visits and progress documentation.
  • Track project costs, invoices, purchase orders, payments, and budget variances.
  • Coordinate with architects, engineers, contractors, designers, brokers, landlords, property managers, and vendors, and request and compare their proposals, quotes, scopes of work, and contracts.
  • Monitor construction, renovation, and installation work with regular follow-ups to keep deadlines and quality on track, including procurement of furniture, equipment, technology, and signage.
  • Support lease negotiations, renewals, amendments, and related property documentation.
  • Coordinate inspections, permits, insurance documentation, and building requirements.
  • Maintain organized records of leases, contracts, invoices, floor plans, permits, warranties, and project documentation.
  • Work with Finance, Legal, IT, HR, Operations, and Executive Leadership throughout each project.
  • Prepare status reports for management covering progress, budget, risks, pending decisions, and next steps.
  • Identify risks, delays, cost overruns, and operational issues, and escalate them when necessary.

What We’re Looking For

Must-Haves

  • Fluency in English is essential. You’ll work directly with U.S.-based senior leadership and an international team.

  • Bachelor's degree in Business, Finance, Engineering, Architecture, Construction Management, Real Estate, or a related field.

  • Approximately 3 years of experience in real estate project coordination, facilities management, construction or renovation coordination, procurement, or a related field.

  • Experience managing project budgets and coordinating vendors and contractors, including reviewing quotes, scopes of work, and contracts.
  • Working knowledge of contract administration and lease documentation.
  • Strong Excel or Google Sheets skills, and the ability to manage multiple projects with clear priorities and deadlines.
  • Strong organization, follow-up, and documentation habits, with professional English communication skills.

Nice to Have

  • Experience with office openings, relocations, expansions, or renovations, including procurement of furniture, equipment, and technology.
  • Experience supporting lease negotiations, renewals, permits, inspections, and building compliance.
  • Familiarity with project-management tools such as ClickUp, Monday.com, Asana, or Smartsheet.
  • Experience in a fintech, financial services, or international company, working with Finance, Legal, IT, HR, and Operations.

Why Join Us?

  • Competitive local salary.
  • Full Ecuadorian benefits, including IESS, 13th and 14th salaries, and local holidays.
  • 15 days of paid time off, plus one more PTO day for every year with the company, along with other time-off benefits.
  • Hybrid work environment with three in-office days per week.
  • Direct exposure to senior leadership and real investment decisions.
  • Career growth within a fast-growing, mission-driven company.
  • Professional development and continuous learning opportunities.
  • Regular team-building activities, celebrations, and cultural initiatives.
  • Employee Referral Bonus Program.
  • Office snacks, coffee, and a collaborative workspace.

Ready to Join the AxisKey (formerly IFT) Team?
We’d love to hear from you! You can apply in one of these ways:

Similar jobs