Real Estate Virtual Assistant

Job Title: Real Estate Virtual Assistant Employer: Outsource Ability Ltd (on behalf of our client) Employment Type: Remote Job Overview Outsource Ability Ltd is seeking a highly organized and detail-oriented Real Estate Virtual Assistant on behalf of our client. The successful candidate will provide administrative, marketing, and operational support to a real estate professional or team, helping to streamline day-to-day activities and enhance client service delivery. This role is ideal for someone with experience in real estate processes, strong communication skills, and the ability to work independently in a remote environment. Key Responsibilities Administrative Support Manage calendars, appointments, and meeting schedules Handle email correspondence and client inquiries in a professional manner Maintain organized digital filing systems and databases Prepare documents, contracts, and transaction-related paperwork CRM & Database Management Update and maintain client records in CRM systems Track leads, follow-ups, and transaction progress Generate reports and maintain accurate contact lists Listing & Transaction Coordination Assist with property listings across MLS and other platforms Upload and update property details, descriptions, and images Coordinate with agents, clients, and third parties (e.g., lenders, inspectors, attorneys) Ensure all transaction documentation and deadlines are met Marketing Support Create and schedule social media posts Assist with email campaigns and newsletters Design basic marketing materials such as brochures and flyers Manage online listings and monitor performance Lead Generation & Client Management Support lead generation initiatives (e.g., data scraping, outreach, follow-ups) Qualify leads and maintain regular communication pipelines Provide excellent customer service to clients and prospects Requirements & Qualifications Proven experience as a Virtual Assistant, Real Estate Assistant, or similar role Familiarity with real estate processes, terminology, and documentation Experience using CRM systems (e.g., HubSpot, Salesforce, Follow Up Boss) Proficiency in Microsoft Office and/or Google Workspace Strong written and verbal communication skills Excellent organizational and time management abilities Ability to work independently and meet deadlines Reliable internet connection and suitable remote workspace Preferred Skills Experience with MLS platforms and property listing tools Basic graphic design skills (e.g., Canva) Knowledge of social media management tools Understanding of real estate marketing strategies Experience with email marketing platforms (e.g., Mailchimp) Key Competencies Attention to detail Proactive and self-motivated Professional and reliable Strong problem-solving skills High level of confidentiality and integrity Working Conditions Fully remote role Flexible working hours may be required depending on client needs Collaboration with international teams may be involved This position offers an excellent opportunity to support a dynamic real estate environment while working remotely through Outsource Ability Ltd.