Records Governance and Legal Services Specialist

Location: Atlanta (Full-time, Hybrid)

The Records Governance and Legal Services Specialist plays a critical role in supporting the firm’s Information Governance function, with a dual focus on global records related initiatives and internal Legal Hold and eDiscovery operations. This position will report to and partner closely with the Records Governance Manager to ensure defensible, efficient, and legally sound handling of data across the information lifecycle.

The role includes both operational and advisory responsibilities, including support for internal matters and eDiscovery projects, as well as the management of firmwide retention policies for records.

Key Responsibilities:

Records Retention & Information Governance

• Support the Manager, Global Records Governance in implementing and operationalizing the firm’s records retention program.
• Assist in the development, rollout, and enforcement of retention schedules for electronic and physical records.
• Partner with business units to ensure compliance with retention policies and defensible disposition practices.
• Contribute to training and awareness initiatives related to records management and information governance.

Microsoft Purview & Technology Utilization

• Utilize Microsoft Purview eDiscovery tools for deletion, Records management, legal holds, searches, and collections.
• Partner with internal resources and third-party consultants to optimize use of existing tools and identify gaps or improvements.

eDiscovery & Legal Hold Management (Preferred Experience)

• Administer and support the firm’s legal hold process, including issuance, tracking, compliance monitoring, and release.
• Collaborate with internal legal teams and outside counsel to identify custodians, data sources, and scope of preservation.
• Ensure defensibility and consistency in legal hold and preservation practices.

• Execute and/or coordinate defensible data collections from various sources (e.g., M365, endpoints, network shares, cloud platforms).
• Maintain strict chain-of-custody documentation and collection logs.
• Advise on appropriate collection methodologies based on legal and technical considerations.

• Leverage experience with review platforms (e.g., Relativity and Everlaw).

Qualifications:

Required:

• Bachelor’s degree or equivalent experience.
• 3–6+ years of experience in Records management or information governance.
• Familiarity with legal concepts related to Records Retention, litigation, investigations, and regulatory matters.
• Familiarity with domestic and international records management and retention frameworks.
• Ability to work directly with attorneys, internal stakeholders, and external counsel.
• Strong organizational skills and attention to detail, particularly in documentation and defensibility.

Preferred:

• Strong understanding of eDiscovery principles, including:
  • Legal hold processes
  • Data preservation and defensible collection
  • Chain-of-custody requirements
  • EDRM framework
• Hands-on experience with eDiscovery review platforms (e.g., Relativity and Everlaw).
• Experience conducting collections using Microsoft Purview eDiscovery.
• Experience managing or supporting document reviews.
• Exposure to forensic workflows.
• Experience in a law firm or professional services environment.

Key Competencies:

• Strong analytical and problem-solving skills.
• Ability to manage multiple matters simultaneously in a fast-paced environment.
• Excellent communication skills, including the ability to translate technical concepts for legal audiences.
• High level of discretion and professionalism when handling sensitive data.
• Collaborative mindset with a client-service orientation.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.