Records Specialist

Overview

McGuireWoods LLP is seeking a Records Specialist for our Charlotte office. The ideal candidate will have one to two years of prior records experience, preferably within a law firm environment.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Retrieves and charges out records in the records database and delivers charged out files; Picks up and delivers records and re-files going to the records room or off-site storage as necessary; Re-shelves returned active files.
• Orders records/files/boxes from offsite storage vendor.
• Maintains storage records and tracks “re-files” sent back to offsite storage vendor.
• Maintains accurate organization and equal distribution of records in central records room to include physically shifting and moving folders, redwelds and boxes as needed for retrieval and basic records center maintenance.
• Organizes/maintains in numerical order properly identified files and boxed records in the firm’s open client-record storage. Enters applicable location information in records database.
• Processes large client cases for closing to include reviewing records to make sure they are organized properly and entering information into records database.

Qualifications

• A one-year certificate from a college or technical school, or one to two years of clerical records management experience and/or training, or an equivalent combination of education and experience is required.
• Experience in a law firm setting is preferred.
• Strong customer service skills with the ability to collaborate effectively with employees at all levels.
• Exceptional administrative and organizational abilities, with a keen attention to detail.
• Strong verbal and written communication skills.
• Self-motivated with the ability to work independently with minimal supervision.
• Ability to lift and move up to 50 pounds regularly.
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient high-impact work.

Have more questions? Connect with a recruiter directly.