Recruiting Coordinator, EMEA | Notion

Re:work is partnering with Notion again as they continue to expand their presence across Europe. We're hiring a Recruiting Coordinator to join their Dublin team at an important point in the company's growth.

Notion has taken a different path to most SaaS companies. Rather than relying on a large sales organisation to drive its early growth, the company built a product people genuinely loved and shared. What started as a flexible workspace for individuals and small teams has grown into a platform used by millions of people and businesses around the world.

Now, Notion is entering a new phase. With AI reshaping how people work, the company is evolving into a collaborative workspace where people and AI agents work together, bringing knowledge, projects and workflows into one place.

There's also a significant shift happening commercially. Notion is investing in its European business, expanding beyond its original Dublin hub and building local teams and leadership in London, Paris and Munich. For the Recruiting team, this brings a new level of complexity and an opportunity to play a meaningful role in how the business scales across the region.

Why Notion?

Notion has an established global brand and a product used by millions, but its EMEA recruiting operation is still relatively lean.

The team currently has eight people supporting hiring across Dublin, London, Paris and Munich. They're working closely with the business as Notion expands into new markets, builds local leadership teams and evolves the profiles needed across its commercial organisation.

There are some interesting challenges ahead. Hiring is becoming more specialised, interview processes increasingly span multiple markets and time zones, and the team is supporting ambitious growth plans with a relatively small group of recruiters and coordinators.

For someone joining the team, there's a good balance between the resources and reach of an established global business and the opportunity to contribute to how recruiting operates as the European organisation grows.

Why They're Hiring

This position has opened following an internal move, with one of Notion's existing Recruiting Coordinators progressing into a recruiter role.

We're looking for someone to join the Dublin team as the volume and complexity of hiring across EMEA continues to increase.

You'll be joining a team where recruiting coordination is an important part of how the business operates, working closely with recruiters and hiring managers across several markets.

The Role

You'll report directly to Roisin Quinn, who leads Recruiting across EMEA, and work alongside the wider regional Recruiting team.

The role focuses primarily on supporting hiring across Notion's Go-to-Market organisation, coordinating interviews for a variety of commercial positions across different locations and seniority levels.

It's a busy environment, with multiple searches running simultaneously, changing priorities and plenty of interaction with candidates and senior stakeholders.

Your responsibilities will include:

• Owning interview scheduling across multiple EMEA markets, managing complex calendars and competing priorities
• Coordinating virtual and onsite interviews, including travel and accommodation for candidates when required
• Working closely with recruiters, hiring managers and senior leaders to keep interview processes moving
• Acting as a consistent point of contact for candidates, keeping communication clear and managing changes throughout the process
• Anticipating scheduling challenges and finding practical solutions when plans change
• Identifying opportunities to improve workflows, reduce administrative work and make the recruiting process more efficient
• Supporting broader recruiting initiatives and operational improvements where relevant

While there's room to get involved in other projects, we're looking for someone who enjoys the operational side of recruiting and wants to build on their experience in a more complex, international environment.

What We're Looking For

We're particularly interested in people who have worked in fast-moving technology businesses, especially environments where processes are evolving and priorities change frequently. Ideally, you'll bring:

• 2+ years of experience in recruiting coordination, ideally within a high-growth technology company
• Experience managing high volumes of interviews and complex scheduling across multiple teams or locations
• Confidence working directly with senior hiring managers and challenging priorities when needed
• Strong judgement and the ability to work independently without relying on heavily structured processes
• Experience balancing competing requests while maintaining a consistent candidate experience
• Clear, professional communication and the ability to build strong working relationships across teams
• An interest in improving how recruiting teams operate, including using AI and automation to simplify workflows
• Experience with Ashby, Workday or Slack would be useful, but isn't essential.

More than anything, we're looking for someone who's comfortable taking ownership of their work, enjoys solving operational challenges and works well in an environment where priorities move quickly.

Working at Notion

This is a permanent position based in Dublin, with a hybrid working model.

The team works together from the office on Mondays, Tuesdays and Thursdays, with flexibility to work remotely on the remaining days.

You'll be part of Notion's global People organisation while working closely with the EMEA team, with exposure to the different markets, hiring challenges and stakeholders across the region.

Interested?

If you enjoy recruiting coordination, have experience working in a fast-paced environment and are interested in joining Notion as they expand across Europe, we'd love to hear from you.

We're interested in hearing about the environments you've worked in, the complexity of hiring you've supported and how you've helped recruiting teams work more effectively.

Apply below to learn more about the opportunity.