Recruitment Administrator & Overseas Coordinator

Job Title: Recruitment Administrator & Overseas Coordinator

Salary: £30,000- £35,000 per annum dependent upon experience + bonus

Location: Stansted Airport (hybrid working)

We are looking for an experienced Recruitment Administrator & Overseas Coordinator to join our expanding team. This role presents a fantastic opportunity to join a dynamic, fast paced organisation.

Aeropeople is a well-established specialist aviation business, supporting customers through recruitment, aircraft engineering services, aviation equipment hire, and aviation training. Established 25 years ago, the company has grown into a diverse and commercially dynamic organisation serving aviation, aerospace, engineering, motorsport, automotive, and defence markets.

Working as part of the Aeropeople Administration Team, the Recruitment Administrator & Overseas Co‑Ordinator role provides comprehensive administrative support across the company’s recruitment operations. The role supports the recruitment team throughout the candidate and placement lifecycle, including candidate records, onboarding, compliance documentation and general team support. The postholder will also have specific responsibilities in coordinating the administration and mobilisation of overseas workers.

Working closely with recruitment consultants, candidates, contractors, clients and external providers, the role ensures recruitment administration is delivered efficiently, accurately and in accordance with Aeropeople procedures. It combines varied day-to-day recruitment support with ownership of key overseas coordination activities, including immigration documentation, travel, accommodation and contractor mobilisation.

This is a hybrid role and will require someone to be on site 1 day per week at our office just outside Stansted Airport but there will be a need to be flexible as periodic visits to client sites and contractor locations will be required including meeting contractors in person.

The working hours are: 8.30am- 4.30pm on Monday and 8.30am- 5pm on Tuesday, Wednesday, Thursday and Friday.

Key Responsibilities:

General Recruitment Administration:

• Provide day-to-day administrative support across the recruitment process, from placement to onboarding.
• Create and maintain accurate candidate, client and placement records within the recruitment database and associated systems.
• Formatting CVs and registration information, ensuring records are complete, current and handled confidentially.
• Support recruitment consultants with candidate communications, document preparation and placement administration.
• Prepare and issue routine recruitment correspondence, assignment information, onboarding documents and other recruitment paperwork.
• Monitor outstanding information and follow up with candidates, contractors, consultants and clients to keep recruitment activity progressing to agreed timescales.
• Maintain organised electronic records and provide general administrative support, reports and updates to the recruitment team as required.

Overseas Recruitment Coordination & Onboarding:

• Act as the administrative co-ordinator for overseas recruitment activity, working with consultants to support placements from offer through to mobilisation and ongoing placement support.
• Coordinate overseas candidate and contractor onboarding, ensuring all required information, checks and documentation are obtained, verified and recorded.
• Maintain accurate, audit-ready overseas worker and contractor records and provide clear progress updates to relevant stakeholders.
• Support compliance checks, internal audits and management reporting relating to overseas recruitment and mobilisation.

UKVI & Immigration Administration:

• Support UKVI and immigration‑related administration, including collation and tracking of documentation.
• Monitor visa applications, permits, and key expiry dates, escalating issues where required.
• Maintain clear and accurate records to support sponsorship compliance.

Travel & Contractor Mobilisation:

• Arrange and coordinate travel and accommodation for overseas contractors.
• Liaise directly with contractors during mobilisation and arrival periods.
• Maintain accurate travel and mobilisation records

Holiday & Stand‑Down Coordination:

• Administer contractor holiday requests and stand‑down periods.
• Liaise with consultants and clients to confirm approvals.
• Ensure absences are accurately recorded and communicated.

Stakeholder & Contractor Liaison:

• Act as a key administrative contact for overseas contractors regarding onboarding, travel, and assignment administration.
• Maintain professional and effective communication with internal recruitment teams, clients, and external partners.

Benefits:

• Basic salary of £30,000- £35,000 dependent upon experience
• Discretionary annual company bonus scheme (usually 10% of basic salary)
• 25 days holiday plus bank holidays
• Generous company pension scheme (5% employer/ 5% employee)
• Life Insurance (4x annual salary)
• Hybrid working arrangement
• Free on site parking (where applicable)
• Professional development and study support (where applicable)
• Career progression opportunities

About You:

Essential:

• Previous experience in recruitment administration, resourcing support or a busy administrative coordination role.
• Experience of maintaining databases, processing documentation and managing accurate, confidential records.
• Experience of coordinating multiple activities, following up outstanding actions and working to deadlines.
• Experience of communicating professionally with internal and external stakeholders by telephone and email.
• Strong administrative and organisational skills, with the ability to prioritise a varied workload and meet competing deadlines.
• Excellent attention to detail and a consistent approach to record keeping, document control and data accuracy.
• Clear and professional written and verbal communication skills.
• Competence in Microsoft Office and confidence learning recruitment databases and other business systems.
• Understanding of confidentiality and the importance of handling candidate, contractor and client information appropriately.
• A professional, service-focused approach when supporting candidates, contractors, clients and colleagues.
• Organised, methodical, and dependable.
• Professional and calm under pressure.
• Comfortable working independently within defined procedures and frameworks.
• UK Driving Licence and a car is essential as occasional travel will be required

Desirable:

• Experience of candidate onboarding, pre-employment compliance checks or contractor administration.
• Experience supporting overseas workers, including travel, accommodation or mobilisation arrangements.
• Awareness of UKVI, visa, sponsorship or immigration-related administration.
• Previous experience within recruitment, aviation, engineering or another compliance-led environment.

Apply:

Please note that we can only consider applications from individuals who have the Right to Work in the UK and do not require sponsorship.