Recruitment Assistant

Job Description - Recruitment Assistant (56178) Job Description Recruitment Assistant Up to 1 position for up to 11 months and 1 position up to 18 months Job Number : 56178 Join our team of Recruitment professionals and be the catalyst for shaping our city’s future through the connection of exceptional talent. As an integral part of the Recruitment team, the Recruitment Assistant manages a high volume of administrative tasks in the recruitment life cycle. In this role, you will apply your time management, attention to detail and interpersonal skills while delivering excellent service to internal partners and Recruitment Consultants. Furthermore, you will have the opportunity to build and expand your network by working on a variety of files from across the organization. What will you do? Liaise with Recruitment Consultants/Position Management/Employee Services Centre/Hiring Managers/Candidates Manage the flow of incoming and outgoing correspondence, ensuring that documents are recorded and managed according to policies and procedures Create posting requisitions for Recruitment Consultants Enter and confirm posting details, including position logistics Advertise positions on various job boards Proofread for accuracy, quality and consistency Close requisitions and select appropriate onboarding procedures for employees Schedule candidate assessments and/or interviews Draft and send offer letters Manage the union waiver process Manage multiple inboxes and route inquiries to the correct person/team Assist with tasks related to the Staff Support function, as needed Other related duties as required Qualifications : Completion of a Certificate in Administration or Human Resources program from an approved business school/college A minimum of 3 years of progressively responsible administrative experience supporting high volume talent recruitment Assets: Experience with Google Suite, Adobe, Taleo, PeopleSoft & OrgPlanning Experience in document management, including ensuring documents are handled in accordance with applicable policies, procedures and regulations Experience in and knowledge of using external websites and job boards to advertise requisitions Skills required for success: Proven ability to effectively handle sensitive information using discretion Ability to understand and execute oral and written instructions Excellent attention to detail and proofreading skills with a high level of accuracy Demonstrated ability to work in a detail-oriented, fast-paced environment while balancing multiple priorities and meeting deadlines Proficient technical skills (Google Workspace, Microsoft Office etc.) Alignment to our Cultural Commitments and Leadership Competencies ( https://bit.ly/4brRrXm ) Embracing a culture of equity, diversity, reconciliation and inclusion Work Environment: Note: This position ​may be eligible for a hybrid work arrangement ​with ​the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52. The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance. The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca . Learn more about our benefits https://bit.ly/COEbenefits Up to 1 temporary, full-time position for up to 11 months and Up to 1 temporary, full-time position for up to 18 months in accordance with Article 18.02 of the CSU 52 Collective Agreement This requisition is open to internal candidates only. Hours of Work: 36.9 hours per week, Monday - Friday Salary: $29.391 - $36.853 (Hourly); $56,612.360 - $70,985.510 (Annually) Recruitment Consultant: KE / SB Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation. Classification Title : Word/Data Processing Clerk III Posting Date : Oct 2, 2026 Closing Date : Oct 9, 2026 11:59:00 PM (MDT) Number of Openings (up to) : 2 - Temporary Full-time Union : CSU 52 Department : Employee and Legal Services Division Work Location(s) : Century Place, 9th Floor, 9803 - 102A Avenue Edmonton T5J 3A3 Connect with us! LinkedIn Facebook FAQ City of Edmonton Website Talent Hub