Recruitment Coordinator

Recruiting Coordinator - PERM Compliance

Johnston, RI 02919 | Contract | Monday - Friday, 8:30am - 5:00pm (4 days onsite)

About the Role

Join the Talent Acquisition team in a critical recruiting and compliance role supporting employment-based green card sponsorship through the PERM labor certification process. This position executes highly regulated recruiting, administrative, and compliance work that demands accuracy, documentation discipline, and strict adherence to timelines, internal controls, and Department of Labor requirements.

You will manage PERM-related recruiting activities including applicant tracking, interview coordination, and compliance documentation - partnering closely with recruiters, candidates, Legal, and outside immigration counsel to keep every recruiting action consistent, timely, and audit-ready.

What You'll Do

• Manage applicant pipelines during the PERM recruitment window
• Review prescreening responses, document lawful rejection reasons, and identify interview candidates
• Coordinate and schedule interviews using the interview scheduling tool
• Monitor candidate actions to keep progress aligned with required PERM timelines
• Maintain accurate, timely records in the applicant tracking system and immigration case management tools
• Serve as a point of contact for recruiters and hiring managers on PERM timelines, required recruiting steps, and handoffs to Legal and external counsel
• Deliver a consistent, compliant candidate and employee experience throughout the PERM recruitment lifecycle
• Identify, escalate, and help resolve compliance or process risks
• Complete additional administrative and compliance tasks supporting recruiting operations
• Follow company policies, regulatory requirements, and confidentiality standards with professionalism and discretion

What We're Looking For

• High School Diploma or equivalent
• 2–5 years of experience in administrative, operations, or relevant demonstrated work or educational experience
• Proficiency with Microsoft Word, Excel, and Outlook
• Strong attention to detail with the ability to manage multiple workflows, prioritize tasks, and meet strict deadlines
• Demonstrated documentation discipline
• Ability to identify, escalate, and resolve compliance or process risks
• Ability to navigate change while consistently executing within defined regulatory requirements and procedures

Preferred

• Associate or Bachelor's degree
• Experience supporting recruiting or regulated processes, HR operations, or compliance functions
• Experience working in applicant tracking systems

Schedule & Details

• Hours per Week: 40
• Work Schedule: Monday–Friday, 8:30am–5:00pm
• 4 days in the office, Johnston, RI
• Contract through 06/30/2027