Recruitment Coordinator

Love the hunt? Nao Medical is looking for a Healthcare Recruiter who picks up the phone, finds great providers who never applied, and keeps 12+ clinics across NYC and Long Island staffed. You'll join a lean, AI-powered recruiting team in a fast-moving, startup-style environment where you own real searches from day one, with direct access to the leaders who make hiring decisions.

ABOUT NAO MEDICAL
Nao Medical is a physician-led, multispecialty practice delivering exceptional, affordable care across primary care, urgent care, occupational health, mental health, and nutrition. Our proprietary AI-first operating model streamlines clinician workflows so providers can focus on what matters: their patients. Over 13 years, we've served more than a million New Yorkers, and we're building toward becoming a top national player with expansion across the United States.

WHY YOU'LL LOVE THIS ROLE

• High ownership, low bureaucracy. You run real searches end to end, and leaders who decide fast are one message away.
• Meaningful impact at scale. Every provider you place expands access to affordable, stigma-free care for underserved New Yorkers.
• Growth trajectory. Learn multi-site U.S. healthcare hiring, credentialing, and workforce planning as we scale nationally.
• Supportive, collaborative team. A people-first HR and operations team that values initiative, accountability, and improvement.

WHAT YOU'LL DO

• Outbound Sourcing: Find and engage Physicians (MD/DO), PAs, FNPs, PMHNPs, and licensed therapists who haven't applied, through cold calls, email, SMS, LinkedIn, and networking.
• Pipeline Building: Keep warm pipelines for recurring roles across all clinics, and support research for leadership searches.
• Full-Cycle Recruiting: Own mid-level requisitions end to end, from job ad to signed offer.
  Screening and Credentials: Screen candidates, verify licenses and certifications, and give hiring managers a clear credential summary before every interview.
• Interview Coordination: Schedule interviews and keep candidates and hiring managers informed at every step.
• Job Ads: Write compelling job ads and post them where the right candidates are looking.
• Offers and Onboarding: Prepare offer letters, coordinate background checks, and hand off to HR onboarding in line with federal, New York State, and NYC requirements.
• Candidate Communication and ATS: Answer emails, texts, and calls quickly and keep every record in our ATS (UKG Ready) accurate.

ENGAGEMENT DETAILS

• Type: Independent Contractor
• Rate: $4 to $6/hr, based on experience
• Schedule: Monday to Friday, 8:00 AM to 5:00 PM Eastern Time, including holidays
• Location: Fully remote (any location, must work EST hours)

• At least 1 year of experience recruiting for U.S. healthcare roles; provider recruiting (Physicians, NPs, PAs) strongly preferred
• Proven outbound sourcing: cold calling, emailing, and messaging candidates who have not applied
• Excellent spoken and written English, with a warm, confident phone presence with U.S. clinicians
• Working knowledge of U.S. provider credentials (state licenses, NP certification, board certification), or the ability to learn quickly
• Highly organized, with strong attention to detail across many open roles and candidates at once
• Self-starter who thrives in a fast-moving, startup-style environment with changing priorities
• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent recruiting experience
• Familiarity with UKG Ready or similar ATS/HRIS platforms is a plus; experience using AI tools for sourcing is a plus

TECHNICAL REQUIREMENTS

• Reliable wired internet connection (100 Mbps minimum)
• Computer or laptop with Intel Core i5 / Ryzen 5 processor, 8GB RAM minimum, and 128GB free storage
• Dual-screen setup preferred
• Windows 10 or macOS (latest version)
• Clear webcam (1080p or higher) and microphone
• Backup systems for electricity and internet outages

HOW TO APPLY
Apply with your resume and a short Loom video (2 minutes max). Introduce yourself, then show us how you would open a cold call to a nurse practitioner who has never heard of Nao Medical. Applications without a video will not be reviewed.

Nao Medical is an Equal Opportunity Employer committed to fostering a diverse, equitable, and inclusive environment.

Experience the Nao Medical difference. Join us in transforming healthcare, Nao!