Recruitment Coordinator

To apply, please email hazel@welloiledmachine.co your CV and a 1-2 minute video (use Loom.com which is free) about your background as a Recruitment Coordinator, and talk through a time you had to manage a tricky scheduling situation and walk through how you kept things moving.

We know videos can be awkward and tedious to record. But just be yourself, we want to see your personality shine through! Here’s a Loom video of why we ask for a video

Who you would be working for:

Lakeshore Talent is a women-owned, all-female recruitment agency based in Denver, with about 30 years in the business and a reputation strong enough that their team members tend to stay for the long haul (10 years’ average tenure).

The goal for this hire is simple: free up their recruiters and account executives to spend more time with clients and candidates by taking scheduling, interview coordination, and ATS cleanup off their plates. You’d mostly work through email, with the occasional phone call to candidates when a quick nudge is needed.

They’re open to someone without a recruitment background as long as you’ve got a solid admin track record, a calm and friendly demeanor, and the confidence to flag a timeline that doesn’t work instead of just agreeing to everything.

What you’ll be doing:

• Coordinate interview scheduling with candidates, mainly over email, picking up the phone when someone isn’t responding and things need to keep moving
• Keep Bullhorn (their CRM and ATS) accurate and current, including account cleanup work like confirming candidates are still at the companies listed and updating statuses
• Support the recruiting and sales teams with day-to-day admin so they can spend more time on calls, client visits, and interviews
• Help put structure around this new role as it takes shape, which may include setting up a task management tool, since that’s often the first thing someone in this seat finds they need
• Take on more over time, potentially including sourcing or lead generation support, as this is Lakeshore’s first hire of this kind and they’re open to the role growing with the right person

Who we’re looking for:

• An experienced Executive Assistant who genuinely enjoys variety, or an experienced Recruiter looking to move away from candidate calls into a pure admin role
• Detail-oriented and dependable with repetitive but important tasks, like keeping Bullhorn clean and candidate statuses current, so nothing slips through the cracks
• Kind, friendly, and calm under pressure, someone who builds rapport easily and is comfortable with deadlines and a sense of urgency
• Comfortable speaking up: able to ask questions, flag a timeline that doesn’t work, or push back when something’s unclear, rather than just saying yes to everything

The nuts and bolts:

Fully remote, full-time role in an independent contractor set up. Working US hours (Mountain Time preferred). Base salary of $1,000usd to $1,500usd per month (depending on relevant experience), plus a quarterly performance bonus tied to targets, unlimited PTO, and US public holidays.

IMPORTANT: Applications without a Loom video will not be considered. Here’s a Loom video of why we ask for a video: https://www.loom.com/share/16a1756a2e2e4b9e9883aa1168599677