Recruitment Specialist

The General Recruitment Specialist will support the full recruitment lifecycle for contract, permanent, temporary, and project-based roles across FinneyTaylor’s client portfolio. This position is responsible for sourcing, screening, interviewing, qualifying, and maintaining relationships with candidates while working closely with Account Managers and the Recruitment Team Lead to ensure client requirements are met with urgency, accuracy, and professionalism.

The ideal candidate is proactive, organized, comfortable working in a fast-paced recruitment environment, and able to manage multiple searches at the same time while delivering a strong candidate and client experience.

Key Responsibilities

Recruitment and Sourcing

• Source candidates through FinneyTaylor’s proprietary ATS/CRM, LinkedIn, Indeed, job boards, referrals, social media, networking, and direct outreach.
• Review job requirements with the Account Manager and Recruitment Team Lead to understand required skills, nice-to-have qualifications, industry background, availability, compensation expectations, and cultural fit.
• Build and maintain candidate pipelines for contract, permanent, temporary, and contract-to-hire opportunities.
• Identify both active and passive candidates for current and future roles.
• Conduct searches across FinneyTaylor’s internal database and external recruitment platforms.

Candidate Screening and Qualification

• Conduct phone, video, and virtual interviews to assess candidate qualifications, communication skills, work history, technical fit, soft skills, and availability.
• Validate candidate experience against job descriptions, skills matrices, certifications, salary/rate expectations, and client requirements.
• Review resumes for accuracy, consistency, and relevance to client needs.
• Cross-check candidate information, including LinkedIn profiles, resumes, and employment history, to identify inconsistencies or concerns.
• Confirm candidate interest and secure Right to Represent authorization before submission to clients.

Candidate Submission and Coordination

• Prepare candidate summaries for client submission, including skills highlights, availability, compensation expectations, location, and interview notes.
• Coordinate interviews between candidates, clients, Account Managers, and internal teams.
• Support candidates through the recruitment process by providing timely updates, interview preparation, and feedback.
• Maintain clear communication with candidates to ensure a positive candidate experience.

Reference, Compliance, and Quality Support

• Assist with reference checks, ensuring reference information is complete and properly documented.
• Support background check coordination when requested by the client.
• Ensure candidate records are updated accurately in FinneyTaylor’s ATS/CRM.
• Follow FinneyTaylor’s quality assurance practices, including maintaining complete candidate documentation before placement.
• Participate in post-placement follow-ups when required.

Client and Team Collaboration

• Work closely with Account Managers to prioritize urgent client requirements.
• Collaborate with other recruiters to share candidate leads, market insights, search strategies, and sourcing results.
• Provide regular updates on search progress, candidate traction, challenges, and market feedback.
• Support multiple searches simultaneously while maintaining attention to detail and urgency.
• Contribute to team KPIs, recruitment reporting, and continuous process improvement.

Required Qualifications

• 6+ years of recruitment, staffing, talent acquisition, or related experience in North America
• Experience sourcing candidates through ATS systems, LinkedIn, job boards, referrals, and direct outreach.
• Experience working with Canadian clients preferred.
• Strong interviewing and candidate assessment skills.
• Ability to manage multiple roles and priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Strong attention to detail and ability to maintain accurate candidate records.
• Comfortable conducting phone and video interviews.
• Ability to work independently in a remote environment while collaborating with a distributed team.
• Ability to work in Canadian Time Zone.