Regional Travel and Expense Lead, NAM, Malvern, PA

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Role Purpose

The Regional Travel & Expense Lead represents the regional perspective across the end-to-end Travel & Expense ecosystem and ensures that approved global governance, processes, and solutions are practically applicable across countries.

The role consolidates regional requirements, identifies risks, barriers, and deviations, and provides structured feedback to global owners. It does not own global policy, system administration, or operational execution, which remain with the relevant governance, system, and delivery organizations.

Key Responsibilities

Directive Applicability and Country Input

• Assess and consolidate regional and local applicability requirements for global Travel & Expense directives, governance decisions, and framework changes
• Coordinate country input on legal, tax, works council, compliance, and market-specific considerations with the relevant local and functional stakeholders
• Surface material deviations, implementation dependencies, and required exceptions, and channel them through defined governance and escalation paths

End-to-End Traveler Journey Stewardship

• Ensure a seamless and compliant end-to-end traveler journey across planning, booking, trip execution, expense submission, reimbursement, reporting, and post-trip controls
• Identify process gaps, traveler pain points, compliance risks, and handover issues across the complete Travel & Expense lifecycle
• Balance traveler experience, compliance requirements, and operational feasibility in regional feedback

Travel & Expense Technology and Process Adoption

• Provide structured regional input on Travel & Expense tools, Concur Expense environments, and related end-to-end processes
• Coordinate country feedback, local dependencies, feasibility considerations, compliance controls, and adoption risks for Concur Travel, Concur Expense, and related process changes
• Consolidate recurring pain points, user feedback, usability concerns, and cross-country issues for the relevant global owners, GBS, and service providers
• The role does not configure, administer, approve, or technically manage Travel & Expense systems

Communication and Training Enablement

• Identify regional communication, training, and adoption needs arising from approved Travel & Expense changes
• Collaborate with the Communication & Training Lead to ensure regionally applicable rollout and adoption without owning global strategy, content, or approvals

Required Experience

• Deep practical expertise in Travel & Expense processes, including expense policies, auditing, reimbursement, compliance controls, exception handling, VAT/tax implications, and Concur Expense environments
• Candidates should demonstrate practical exposure to both travel and expense processes rather than specialization in only one domain
• Strong understanding of how travel booking processes interact with downstream expense, reimbursement, reporting, and control processes
• Experience in regional governance, process adoption, stakeholder alignment, and global-to-local translation in complex multi-country environments

Scope and Interfaces

Regional interface between global HR OPS, countries/local HR OPS, Finance, Procurement, HR, Compliance, Tax, GBS, service providers, and other relevant stakeholders. The role focuses on country input, regional applicability, process adoption, expense compliance, reimbursement considerations, and structured feedback into the global Travel & Expense framework.

Global ownership remains with the relevant governance and business owner roles, while execution in tools and processes remains with GBS or other delivery providers.

Core Capabilities

• Travel & Expense Expertise: Apply practical knowledge of travel booking, expense policies, auditing, reimbursement, compliance controls, VAT/tax implications, and Concur Expense environments
• Regional Applicability and Adoption: Translate approved global changes into regional implications and support practical adoption across countries
• Stakeholder and Interface Management: Coordinate input and alignment across global, regional, local, functional, service-provider, and GBS stakeholders
• Governance and Compliance Discipline: Operate within global guardrails and channel deviations, risks, and exceptions through defined governance paths
• Structured Problem Solving: Surface issues early, synthesize complexity into actionable guidance, and support coordinated resolution

Success Profile

• Approved Travel & Expense changes are applied more consistently across countries because local requirements, risks, constraints, and deviations are identified early
• The end-to-end traveler journey is more seamless and compliant, with clearer connections between booking, expense submission, reimbursement, reporting, and controls
• Regional readiness and adoption are strengthened through clear feedback, stakeholder alignment, and timely escalation of material issues
• Traveler-facing communication and training are more regionally applicable, easier to understand, and better aligned to approved changes

Who we are: We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

To find out more about Siemens Healthineers businesses, please visit our company page here.

The base pay range for this position is:

Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time.

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We are a team of 72,000 highly dedicated employees across more than 70 countries passionately pushing the boundaries of what’s possible in healthcare to help improve people’s lives around the world. As a leader in the industry, we aspire to create better outcomes and experiences for patients no matter where they live or what health issues they are facing. Our portfolio, spanning from in-vitro and in-vivo diagnostics to image-guided therapy and innovative cancer care, is crucial for clinical decision-making and treatment pathways.

Our culture: We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success.